Corporate Office Coordinator

The Justus Companies; Noblesville (IN); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical

Vision

401k plan w-company contribution

Company Paid Life Insurance

Paid Time Off

Paid Holidays

Education Reimbursement Program

Job summary

The Justus Companies in Noblesville, Indiana, is seeking an organized and dependable Executive Assistant & Corporate Office Coordinator to support the CEO and COO and manage daily administrative needs of the corporate office.

Responsibilities include managing calendars, travel, preparing documents, and serving as the front-desk contact while handling confidential information with discretion. This is a full-time, on-site position in a fast-paced environment.

Qualifications

• 3-5 years of administrative experience, preferably supporting senior leadership.
• Strong organizational, communication, and customer-service skills.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel.
• Prepare and proofread correspondence, reports, presentations, and other documents.
• Handle confidential executive and company information with discretion.
• Serve as the primary front-desk contact for visitors, employees, and callers.
• Answer and direct calls and manage incoming mail and packages.
• Maintain a professional reception and office environment.
• Monitor office supplies and coordinate deliveries, vendors, and service appointments.
• Maintain vendor and subcontractor records, including certificates of insurance.
• Coordinate company meetings, events, and special projects.
• Maintain organized files and records and complete administrative tasks as assigned.
• Follow company security, confidentiality, and administrative procedures.

Skills

Administrative experience

Multitasking

Communication

Customer service

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full-time Regular Noblesville, IN, US

5 days ago Requisition ID: 1038

Salary Range: $22.00 To $23.00 Hourly

Location: Noblesville, Indiana | Full-Time, On-Site
Schedule: Monday-Friday, 8:00 AM-5:00 PM
Department: Administration

About the Position

Justus Companies is seeking an organized, professional, and dependable Executive Assistant & Corporate Office Coordinator to support our CEO and COO while managing the daily administrative needs of our corporate office.

This role serves as the primary point of contact for visitors and callers while providing executive, office, and administrative support.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and travel.
• Prepare and proofread correspondence, reports, presentations, and other documents.
• Handle confidential executive and company information with discretion.
• Serve as the primary front-desk contact for visitors, employees, and callers.
• Answer and direct calls and manage incoming mail and packages.
• Maintain a professional reception and office environment.
• Monitor office supplies and coordinate deliveries, vendors, and service appointments.
• Maintain vendor and subcontractor records, including certificates of insurance.
• Coordinate company meetings, events, and special projects.
• Maintain organized files and records and complete administrative tasks as assigned.
• Follow company security, confidentiality, and administrative procedures.

Qualifications

• 3-5 years of administrative experience, preferably supporting senior leadership.
• Strong organizational, communication, and customer-service skills.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities, interruptions, and deadlines while maintaining accuracy.
• Professional judgment, discretion, and strong attention to detail.
• Dependable and comfortable working independently in a fast-paced, fully on-site environment.

The Justus Family of Companies rewards all full-time associates with an extensive benefits package, including but not limited to

• Medical
• Vision
• 401k plan w-company contribution
• Company Paid Life Insurance
• Paid Time Off
• Paid Holidays
• Education Reimbursement Program

To learn more about Justus Companies, visit our Justus website: www.justus.net/