Administrative Assistant

Capstone Mechanical, LP.; Crown Point (IN); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

A compelling work culture and company:

A sense of purpose and employee:

Support & Stability & Technology

Training

Job summary

Capstone Mechanical, LP. in Crown Point, IN is seeking an Administrative Assistant to support office systems, calendar management, and project coordination under the General Manager.

The candidate will handle mail, phones, data entry, document processing, and various office duties while maintaining confidentiality in a fast-paced environment. A strong team player with organized multitasking will thrive in this role.

Qualifications

• Administrative skills and experience.
• Attention to detail and ability to work independently.
• Organized with the ability to multi-task in a fast-paced environment.
• Excellent verbal and written communication skills.

Responsibilities

• Sort and distribute mail.
• Work independently and within a team on special non-recurring and ongoing projects.
• Act as project manager for special projects, coordinating facility maintenance, presentations, mailings, brochures.
• Answer telephones, direct calls, and take messages.
• Compile, copy, sort, and file records of office activities and transactions.
• Operate office machines and computers.
• Deliver messages and run errands.
• Inventory and order materials, supplies, and services.
• Complete work schedules, manage calendars, and arrange appointments.
• Compute, record, and proofreading data and reports.
• Type, format, proofread, and edit correspondence and documents.
• Handle confidential and non-routine information.

Skills

Administrative skills

Attention to detail

Organized multi-tasking

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

• A compelling work culture and company values.


• A sense of purpose and employee appreciation.


• Support & Stability & Technology


• Training

Located in our Crown Point, IN facility and reporting to the General Manager, our Administrative Assistant will perform various office duties which requires knowledge of office systems and procedures.

Responsibilities:

• Sort and distribute mail.


• Work independently and within a team on special non-recurring and ongoing projects.


• Act as project manager for special projects, which may include coordinating facility maintenance, planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.


• Answer telephones, direct calls, and take messages.


• Compile, copy, sort, and file records of office activities, business transactions, and other activities.


• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.


• Deliver messages and run errands.


• Inventory and order materials, supplies, and services.


• Complete work schedules, manage calendars, and arrange appointments.


• Compute, record, and proofread data and other information, such as records or reports.


• Type, format, proofread, and edit correspondence and other documents using a computer.


• Handle confidential and non-routine information when necessary.

Required Education/Experience:

• High School Diploma (or GED or High School Equivalence Certificate) and work experience of 3 years in an office setting.


• Administrative skills and experience.


• Attention to detail and ability to work independently.


• Organized with the ability to multi-task in a fast-paced environment.


• Excellent verbal and written communication skills.


• Personal computer skills, strong typing ability, and knowledge of Microsoft Office.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time.

Reasonable Accommodation

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employee understands the above job description and agrees to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employee understands that the Company reserves the right to delegate, remove, expand or change any and all responsibilities. Employee acknowledges that he/she can fulfill the above duties with or without reasonable accommodation.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.