Office Services Sr Coordinator

CBRE; Fort Lauderdale (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

CBRE Office Services is seeking a Sr. Coordinator in Fort Lauderdale to provide essential administrative support to a large team within Office Operations. You will handle clerical tasks, meetings coordination, mail matters and collateral preparation for mass mailings.

Ideal candidates have a high school diploma with 2–3 years of related experience, strong Microsoft Office skills, and great organization. You will manage calls, visitors, and daily workflows with minimal supervision while upholding

Qualifications

• High School Diploma or GED with 2–3 years of related experience.
• Advanced knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and clear communication within a team.

Responsibilities

• Provide general clerical support, track packages, and arrange messenger services.
• Schedule and coordinate on-site meetings, reserve conference rooms, and arrange catering.
• Prepare collateral materials for mass mailings and update departmental databases.
• Receive and direct calls and visitors to the appropriate personnel.
• Oversee inbound mail and coordinate outbound mail services.
• Draft reports and respond to routine inquiries from clients and staff.

Skills

Microsoft Office

Organizational skills

Communication

Education

High School Diploma or GED

Job description

About The Role

As a CBRE Office Services Sr. Coordinator, you will assist with providing administrative support to a large team or department. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do

• Assist concierge in general clerical duties. This includes tracking packages, posting mail, arranging messenger services, and providing notary services.
• Schedule and coordinate on-site meetings. This includes reserving multiple conference rooms, ordering equipment, and coordinating catering needs.
• Perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings.
• Receive and direct incoming calls and visitors to appropriate personnel.
• Oversee opening, sorting, prioritizing, and distributing inbound mail.
• Coordinate services for outbound mail.
• Understand work routines and standards and apply skills and knowledge in a range of processes, procedures, and systems.
• Draft reports and correspondence; Answer common inquiries or complaints from clients, co-workers, and/or supervisors.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.

What You’ll Need

• High School Diploma or GED with 2-3 years of job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Equal Employment Opportunity

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).