Office Svcs Coordinator

CBRE; Jacksonville (FL); On-site; USD 22,000 - 30,000; Full time

Job summary

CBRE is seeking an Office Services Coordinator to provide administrative support to a small team within Office Operations. The role includes hospitality, meeting scheduling, mail handling, and inventory management, with responsibilities executed under close supervision.

Applicants should have a High School Diploma or GED and up to 2 years of related experience, along with proficiency in Microsoft Office. Strong organizational skills and clear communication are essential to succeed in a

Qualifications

• High School Diploma or GED required; up to 2 years of related experience preferred.
• Ability to follow basic work routines and standards.
• Strong communication to exchange straightforward information.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).
• Excellent organizational skills and an inquisitive mindset.
• Basic math skills for simple calculations (percentages, discounts).

Responsibilities

• Assist with hospitality services and maintain a client-ready office environment.
• Schedule and coordinate on-site meetings, reserve rooms, arrange equipment and catering.
• Receive and route calls and visitors; sort and distribute mail.
• Order office supplies, manage inventories, troubleshoot missed deliveries.
• Coordinate maintenance requests for building and equipment.
• Draft reports and memos; respond to routine inquiries and issues from clients and colleagues.
• Follow defined procedures under supervision to deliver outputs.

Skills

Communication

Organizational skills

Microsoft Office

Basic math

Follow routines

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About The Role

As a CBRE Office Services Coordinator, you will assist with providing administrative support to a small team or department. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do

• Assist concierge in providing general hospitality services while maintaining a client-ready office environment.


• Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs.


• Receive and direct incoming calls and visitors to appropriate personnel. Route, sort, and distribute mail.


• Order office supplies and other common-use items for the office. Maintain inventories and troubleshoot regarding missed deliveries.


• Request building and equipment maintenance services.


• Draft reports and memos. Answer common inquiries and respond to complaints from clients, co-workers, and supervisors.


• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.


• Impact through clearly defined duties, methods, and tasks described in detail.


• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.


• Ability to follow basic work routines and standards in the application of work.


• Communication skills to exchange straightforward information.


• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.


• Strong organizational skills with an inquisitive mindset.


• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.


• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

Why CBRE?

When you join CBRE, you become part of the global leader incommercial real estate services and investment that helps businessesand people thrive. We are dynamic problem solvers and forward-thinkingprofessionals who create significant impact. Our collaborative culture isbuilt on our shared values — respect, integrity, service andexcellence — and we value the diverse perspectives, backgrounds andskillsets of our people. At CBRE, you have the opportunity to realizeyour full potential.

Our Values in Hiring

At CBRE, we are committed to fostering a culture whereeveryone feels they belong. We value diverse perspectives and experiences, andwe welcome all applications.

Applicant AI Use Disclosure

We value human interaction to understand each candidate'sunique experience, skills and aspirations. We do not use artificialintelligence (AI) tools to make hiring decisions, and we ask thatcandidates disclose any use of AI in the application and interviewprocess.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500company headquartered in Dallas, is the world’s largest commercial real estateservices and investment firm (based on 2024 revenue). The company hasmore than 140,000 employees (including Turner & Townsend employees) servingclients in more than 100 countries. CBRE serves clients through four businesssegments: Advisory (leasing, sales, debt origination, mortgage serving,valuations); Building Operations & Experience (facilities management,property management, flex space & experience); Project Management (programmanagement, project management, cost consulting); Real Estate Investments(investment management, development). Please visit our website atwww.cbre.com. Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).