Office Services Coordinator

CBRE Group, Inc.; Boston, Northern (MA, KY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

CBRE Group, Inc. is seeking an Office Services Coordinator to provide essential administrative support to a small team within Office Operations. You will help maintain a client-ready environment and coordinate on-site activities.

Responsibilities include scheduling meetings, coordinating catering, handling calls and mail, managing supplies, and drafting basic reports under supervision. The role emphasizes organized, reliable execution of defined tasks in a professional setting.

Qualifications

• Communication skills to exchange straightforward information.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills for simple calculations such as percentages and discounts.

Responsibilities

• Assist concierge in providing general hospitality services while maintaining a client-ready office environment.
• Schedule and coordinate on-site meetings, reserve conference rooms, order equipment, and coordinate catering needs.
• Receive and direct incoming calls and visitors; route, sort, and distribute mail.
• Order office supplies and other common-use items; maintain inventories and troubleshoot missed deliveries.
• Request building and equipment maintenance services.
• Draft reports and memos; respond to inquiries and handle client, coworker, and supervisor feedback.
• Follow established procedures and exercise limited discretion under supervision.
• Deliver output by following defined procedures and processes under close guidance.

Skills

Communication skills

Organizational skills

Basic math

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About the Role:

As a CBRE Office Services Coordinator, you will assist with providing administrative support to a small team or department.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do:

• Assist concierge in providing general hospitality services while maintaining a client-ready office environment.
• Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs.
• Receive and direct incoming calls and visitors to appropriate personnel. Route, sort, and distribute mail.
• Order office supplies and other common-use items for the office. Maintain inventories and troubleshoot regarding missed deliveries.
• Request building and equipment maintenance services.
• Draft reports and memos. Answer common inquiries and respond to complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.