Office Services Sr Coordinator

CBRE Group, Inc.; Fort Lauderdale (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

CBRE Group, Inc. in Fort Lauderdale seeks an Office Services Sr. Coordinator to provide comprehensive administrative support for a large team. The role sits within Office Operations and includes clerical tasks, meeting coordination, and mail handling.

Ideal candidates possess a high school diploma or GED with 2–3 years of related experience, strong MS Office skills, and the ability to explain complex information clearly. U.S. work authorization is required.

Qualifications

• High School Diploma or GED with 2-3 years of related experience.
• Advanced knowledge of Microsoft Office; Word, Excel, Outlook.
• Strong organizational skills with attention to detail.
• Ability to explain detailed information clearly within a team.
• Authorized to work in the United States without visa sponsorship.

Responsibilities

• Assist with clerical duties including tracking packages and notary services.
• Schedule and coordinate on-site meetings and catering.
• Prepare reports and correspondence; respond to inquiries.
• Receive calls and direct visitors to appropriate personnel.
• Manage inbound mail and distribution; coordinate outbound mail.
• Support research, data updates and collateral materials for mass mailings.

Skills

Microsoft Office proficiency

Strong organizational skills

General math skills

Explain detailed information clearly

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

About the Role:

As a CBRE Office Services Sr. Coordinator, you will assist with providing administrative support to a large team or department.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do:

• Assist concierge in general clerical duties. This includes tracking packages, posting mail, arranging messenger services, and providing notary services.
• Schedule and coordinate on-site meetings. This includes reserving multiple conference rooms, ordering equipment, and coordinating catering needs.
• Perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings.
• Receive and direct incoming calls and visitors to appropriate personnel.
• Oversee opening, sorting, prioritizing, and distributing inbound mail.
• Coordinate services for outbound mail.
• Understand work routines and standards and apply skills and knowledge in a range of processes, procedures, and systems.
• Draft reports and correspondence; Answer common inquiries or complaints from clients, co-workers, and/or supervisors.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.

What You’ll Need:

• High School Diploma or GED with 2-3 years of job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.