Office Svcs Coordinator

CBRE HV; San Francisco (CA); On-site; USD 48,000 - 66,000; Full time

Job summary

CBRE HV is seeking an Office Services Coordinator to provide administrative support to a small team. You’ll help maintain a professional, client-ready office and coordinate on-site meetings, catering, and equipment.

You’ll answer calls, direct visitors, manage mail, order supplies, and assist with basic maintenance requests. Strong communication, organization, and proficiency with Microsoft Office are essential for success. This role follows defined procedures under supervision.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills for percentages, discounts, and markups.

Responsibilities

• Assist concierge in providing general hospitality services while maintaining a client-ready office.
• Schedule and coordinate on-site meetings, reserve conference rooms, order equipment, and coordinate catering.
• Receive and direct incoming calls and visitors; route, sort and distribute mail.
• Order office supplies, maintain inventories, and troubleshoot missed deliveries.
• Request building and equipment maintenance services.
• Draft reports and memos; respond to inquiries and client/colleague feedback.

Skills

Microsoft Office

Organizational skills

Communication

Basic math

Education

High School Diploma or GED

Tools

Word

Excel

Outlook

Job description

About the Role:

As a CBRE Office Services Coordinator, you will assist with providing administrative support to a small team or department. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor. What You’ll Do:

• Assist concierge in providing general hospitality services while maintaining a client-ready office environment.
• Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs.
• Receive and direct incoming calls and visitors to appropriate personnel. Route, sort, and distribute mail.
• Order office supplies and other common-use items for the office. Maintain inventories and troubleshoot regarding missed deliveries.
• Request building and equipment maintenance services.
• Draft reports and memos. Answer common inquiries and respond to complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Qualifications

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Additional Information

If you require any adjustments or support in connection with your application or the recruitment process, please contact [e-mail] . We are committed to ensuring that all candidates can participate fully in the process.