Office Supervisor

NOV; Houston (TX); On-site; USD 55,000 - 80,000; Full time

Job summary

NOV is seeking an organized, bilingual Office Supervisor to oversee daily office operations and provide administrative, purchasing, and accounting support. This role serves employees, visitors, vendors, leadership, and service providers while ensuring a professional, safe workplace.

The ideal candidate has strong MS Office and ERP experience, excellent communication skills, and can manage multiple priorities independently while handling confidential information with discretion.

Qualifications

• 4–5 years of experience in office management or accounting support
• Bachelor's degree in business administration, accounting, or related field or equivalent experience
• Fluency in Spanish and English, both written and spoken
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams)
• Experience coordinating vendors, budgets, invoices, PO's, and ERP processes
• Strong organizational, communication, customer service, and problem solving skills
• Ability to manage multiple priorities, meet deadlines, work independently, and collaborate across departments
• Attention to detail and sound judgment with confidential information
• Professional demeanor with ability to work with senior leadership and multiple departments
• Compliance with NOV policies and health, safety, environmental requirements

Responsibilities

• Oversee office operations and coordinate front-desk coverage, visitor services, mail, supplies, and workplace services
• Serve as escalation point for employees, visitors, vendors, contractors, and service providers
• Maintain accurate office records, files, contact lists, and administrative documentation
• Coordinate office maintenance, security, access badges, and facilities-related requests
• Support onboarding and offboarding, workspace and access coordination
• Schedule meetings, manage calendars, arrange travel, and assist with company events
• Prepare reports, correspondence, presentations, and other business documents
• Process invoices, purchase orders, expense reports, and routine department transactions
• Support accounting and administrative activities using ERP systems (JDE, Oracle, SAP)
• Use Microsoft Teams for communication, meetings, collaboration, and file sharing
• Assist senior leadership and department managers with administrative projects
• Promote a safe, professional, organized, welcoming workplace
• Perform other duties and special projects as assigned

Skills

Bilingual Spanish-English

Strong organizational skills

Excellent communication

Customer service

Problem solving

Education

Bachelor's degree in business/ accounting or related field

Tools

JDE ERP

Oracle ERP

SAP ERP

Microsoft Teams

Job description

NOV is seeking a highly organized, bilingual, and service oriented Office Supervisor to oversee daily office operations and provide administrative, purchasing, and accounting support. This position serves as a key resource for employees, visitors, vendors, leadership, and service providers while ensuring the workplace operates efficiently, professionally, and safely. The ideal candidate is proactive, detail oriented, and comfortable managing multiple priorities independently. The candidate should have strong Microsoft Office and ERP experience, excellent communication skills, and the ability to work effectively with employees at all levels, including senior leadership and multiple departments.

Responsibilities

• Oversee office operations and coordinate with the Receptionist on front-desk coverage, visitor services, mail and deliveries, supplies, equipment, records, and workplace services.
• Serve as the escalation point for employees, visitors, vendors, contractors, and service providers.
• Maintain accurate office records, files, contact lists, and administrative documentation.
• Coordinate office maintenance, repairs, security, access badges, building services, and facilities-related requests.
• Support onboarding and offboarding activities, including workspace and access coordination.
• Schedule meetings, coordinate calendars, arrange travel, and assist with company events.
• Prepare professional reports, correspondence, presentations, spreadsheets, and other business documents.
• Process invoices, purchase orders, expense reports, and routine department transactions.
• Support accounting and administrative activities using ERP systems such as JDE, Oracle, SAP, or comparable platforms.
• Use Microsoft Teams to support communication, meetings, collaboration, and file sharing.
• Assist senior leadership and department managers with administrative projects and special assignments.
• Promote a safe, professional, organized, and welcoming workplace.
• Perform other related duties and special projects as assigned

Work Schedule and Travel

• Travel: Approximately 5-10%, domestic and international.
• Extended hours may occasionally be required.
• Occasional support outside normal business hours may be needed for emergencies, such as communicating during inclement weather, etc.

Qualifications

• 4-5 years of professional experience in office management, administration, accounting support, or a related business environment.
• Bachelor's degree in business administration, accounting, or a related field, or equivalent professional experience.
• Fluency in Spanish and English, both written and spoken.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience coordinating vendors, budgets, invoices, purchase orders, office services, facilities related activities, and ERP supported business processes.
• Strong organizational, communication, customer service, and problem solving skills.
• Ability to manage multiple priorities, meet deadlines, work independently, and collaborate effectively.
• Strong attention to detail and sound judgment when handling confidential information.
• Professional demeanor with the ability to work effectively with employees at all levels, including senior leadership and multiple departments.
• Ability to comply with NOV policies, safety procedures, and health, safety, and environmental requirements.