Billing & Administrative Assistant

NOV; Amelia (LA); Vor Ort; USD 40.000 - 55.000; Vollzeit

Zusammenfassung

NOV is seeking a hands-on accounting support role to provide accurate administrative and financial assistance for facility operations in Louisiana. You will handle invoicing, purchasing, payables, and keep ERP records up to date to support monthly financial reporting and reconciliation.

The ideal candidate has 3+ years in accounting, strong organization, and proficiency with JD Edwards or similar ERP systems, with the ability to coordinate across Operations, Finance, Sales, customers, and

Qualifikationen

• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office.
• JD Edwards or ERP systems experience.
• Ability to work independently in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• 3+ years of accounting experience.
• Background in Finance is required.

Aufgaben

• Process, maintain and submit customer invoices per system guidelines within deadlines.
• Create invoices according to policy if required.
• Merge, scan and upload all customer folders to company database.
• Maintain and update customer info as needed (name, address, mergers).
• Communicate with customers regarding payment status and resolve disputes.
• Collaborate with collections manager and sales to reconcile accounts receivable monthly.
• Assist with managing accounts payables and vendor setup/invoicing.
• Record, update and maintain monthly expenses; report unbilled revenue.

Kenntnisse

Verbal & written communication

MS Office

Independent worker

Attention to detail

Organizational skills

Ausbildung

High School Diploma/GED

Tools

JD Edwards

Jobbeschreibung

• Provide accurate and timely administrative and financial support to facility operations.
• Ensure invoicing, purchasing, payables, and financial transactions are processed accurately and on time.
• Maintain accurate ERP records and support monthly financial reporting and reconciliation.
• Improve coordination between Operations, Finance, Sales, customers, and vendors.
• Support efficient facility operations through strong organization, documentation, and follow-through.
• Maintain compliance with NOV policies, procedures, and financial controls.

Job Description

• Provide accurate and timely administrative and financial support to facility operations.
• Ensure invoicing, purchasing, payables, and financial transactions are processed accurately and on time.
• Maintain accurate ERP records and support monthly financial reporting and reconciliation.
• Improve coordination between Operations, Finance, Sales, customers, and vendors.
• Support efficient facility operations through strong organization, documentation, and follow-through.
• Maintain compliance with NOV policies, procedures, and financial controls.

Responsibilities

• Process, maintain and submit customer invoices per system guidelines within required deadlines
• Create invoices according to company policy if required
• Merge, scan and upload all customer folders to company data base
• Maintain and update customer info as needed (Customer name, address, mergers, etc.)
• Communicate with customers regarding payment status and resolve payment disputes
• Collaborate with the collections manager and sales to reconcile accounts receivable on a periodic (at least monthly) basis
• Assist with managing accounts payables
• Set up and maintain vendors
• Issue purchase orders and process vendor invoices for payment
• Record, update and maintain monthly expenses
• Maintain and report unbilled revenue report monthly
• Assist with maintaining employee timesheets
• Manage facility accounting and financial reporting
• Perform work related tasks as assigned (Ex. Scan, file, etc.)
• Comply with all NOV Company and HSE policies and procedures

Qualifications

• Excellent verbal and written communication skills
• Proficiency in Microsoft Office
• Proficient in ERP systems (JD Edwards preferred)
• Ability to work independently and in a fast-paced environment
• Ability to anticipate work needs and interact professionally with customers
• Excellent organizational skills and attention to detail High School Diploma or GED
• 3+ years of experience in accounting
• Background in Finance a must