Bilingual Office Supervisor | Operations, Admin & ERP Pro

NOV; Houston (TX); Presencial; USD 55.000 - 80.000; Tempo integral

Resumo da vaga

NOV is seeking an organized, bilingual Office Supervisor to oversee daily office operations and provide administrative, purchasing, and accounting support. This role serves employees, visitors, vendors, leadership, and service providers while ensuring a professional, safe workplace.

The ideal candidate has strong MS Office and ERP experience, excellent communication skills, and can manage multiple priorities independently while handling confidential information with discretion.

Qualificações

• 4–5 years of experience in office management or accounting support
• Bachelor's degree in business administration, accounting, or related field or equivalent experience
• Fluency in Spanish and English, both written and spoken
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams)
• Experience coordinating vendors, budgets, invoices, PO's, and ERP processes
• Strong organizational, communication, customer service, and problem solving skills
• Ability to manage multiple priorities, meet deadlines, work independently, and collaborate across departments
• Attention to detail and sound judgment with confidential information
• Professional demeanor with ability to work with senior leadership and multiple departments
• Compliance with NOV policies and health, safety, environmental requirements

Responsabilidades

• Oversee office operations and coordinate front-desk coverage, visitor services, mail, supplies, and workplace services
• Serve as escalation point for employees, visitors, vendors, contractors, and service providers
• Maintain accurate office records, files, contact lists, and administrative documentation
• Coordinate office maintenance, security, access badges, and facilities-related requests
• Support onboarding and offboarding, workspace and access coordination
• Schedule meetings, manage calendars, arrange travel, and assist with company events
• Prepare reports, correspondence, presentations, and other business documents
• Process invoices, purchase orders, expense reports, and routine department transactions
• Support accounting and administrative activities using ERP systems (JDE, Oracle, SAP)
• Use Microsoft Teams for communication, meetings, collaboration, and file sharing
• Assist senior leadership and department managers with administrative projects
• Promote a safe, professional, organized, welcoming workplace
• Perform other duties and special projects as assigned

Conhecimentos

Bilingual Spanish-English

Strong organizational skills

Excellent communication

Customer service

Problem solving

Formação

Bachelor's degree in business/ accounting or related field

Ferramentas

JDE ERP

Oracle ERP

SAP ERP

Microsoft Teams

Descrição da vaga

NOV is seeking an organized, bilingual Office Supervisor to oversee daily office operations and provide administrative, purchasing, and accounting support. This role serves employees, visitors, vendors, leadership, and service providers while ensuring a professional, safe workplace.

The ideal candidate has strong MS Office and ERP experience, excellent communication skills, and can manage multiple priorities independently while handling confidential information with discretion.