Reception Administrative Assistant

TireSocks, Inc.; Englewood (CO); On-site; USD 40,000 - 52,000; Full time

Job summary

TireSocks, Inc. is seeking an Administrative Assistant/Receptionist to support the corporate front office and President & Leadership Team. You will handle front-desk duties, organize files, schedule meetings, and assist multiple departments with clerical tasks.

The role requires strong communication, multitasking, and reliable driving for travel as needed. Proficiency in Word/Excel and a professional, friendly demeanor are essential.

Qualifications

• Three years in an office or customer-focused role.
• Proficient in Microsoft Word and Excel.
• Strong verbal and written communication required.
• Ability to manage multiple tasks in a fast-paced environment.
• Must have a valid driver’s license and ability to travel domestically.

Responsibilities

• Greet visitors and maintain a professional front desk.
• Handle mail, phone calls, and keep reception area organized.
• Digitally file documents, order office supplies, and shred confidential materials.
• Schedule appointments and support other departments as needed.
• Assist with HR tasks including applicant screening and interview scheduling.
• Coordinate catering for meetings and translate scheduling as needed.
• Develop positive relationships with coworkers, customers, vendors, and sales reps.
• Perform other duties as assigned.

Skills

Front desk reception

Customer service

Multi-tasking

Communication skills

Organizational skills

Travel willingness

Driver's license

Tools

Microsoft Word

Microsoft Excel

Order entry system

Job description

The Administrative Assistant/Receptionist will provide general office support with a variety of clerical activities to ensure the efficient day-to-day operations of the corporate front office. The role will also provide administrative support to the President & Leadership Team and provide assistance to other internal departments.

CORE & ESSENTIAL FUNCTIONS:

• Serve as front desk receptionist, including greeting visitors, handling incoming and outgoing mail, answering phones as needed and maintaining a tidy and professional reception area
• Accurate digital filing of documents, ordering office supplies, and daily shredding of confidential documents
• Schedule appointments and meetings as requested and assist other departments (marketing, sales, accounting, operations, etc.) with administrative support as needed
• Assist with human resources functions including but not limited to applicant screening, interviewing scheduling and any other human resources duties as assigned
• Coordinating catering for special meetings and events
• Scheduling translators as needed
• Develop and maintain an effective and positive business relationship with co-workers, customers, potential customers, sales representatives, and outside vendors
• All other duties as assigned.

QUALIFICATIONS & SKILLS:

Minimum three years’ work experience in an office setting or customer-focused position (sales, customer service, logistics, scheduling, inventory control, etc.). Must be willing to answer incoming phone calls in a pleasant, professional manner. Proficient in all Microsoft office products including Word and Excel, as well as learning our in-house order entry system. Ability to handle multiple tasks with exceptional organization skills in a fast-paced office environment. Exceptional phone and written skills to relay information in a concise, professional manner. Must possess analytical abilities, detailed record keeping, accuracy and ability to follow through with customer needs. Ability to work with all levels of the company and communicate with diverse groups. Must possess the technical ability to understand our product line and product applications. Must be results-orientated and able to work both independently and within a team environment. Must possess excellent verbal and written communication skills. Proficiency in using Microsoft Office Suite applications and contact management software. Adherence to health and safety regulations (e.g., use of protective gear). Ability to manage and successfully work under tight time constraints. Driving is a requirement for this position. Therefore, must have the ability to travel domestically via operating a motor vehicle and maintain a valid driver license and driving record which is acceptable to our insurance provider. The ability to travel by plane and/or overnight travel may also be required.

PHYSICAL REQUIREMENTS:

Ability to communicate orally in a clear, concise and effective manner with the customers, account representatives, company representatives, management, staff, and the public in face-to-face, one-on-one and group settings. Ability to use a telephone for communication. Maintaining regular predictable and punctual attendance at assigned job locations is essential. Ability to establish and maintain effective working relationships with others. Use office equipment such as a personal computer, copier and facsimile machines. Ability to communicate in writing in a clear, concise and effective manner. Sit, walk and/or stand for extended time periods. Hearing and vision required to be within normal ranges. Read at, above, and below shoulder height. Occasionally stoop, kneel or crouch. Sufficient manual dexterity required to operate equipment. Tolerate inclement weather, including heat and cold. Normal range of tolerance to household and other types of typical industrial/construction chemicals and solvents. Must have the ability to travel by plane, operate a motor vehicle, maintain a valid state motor vehicle driver license, and maintain an acceptable motor vehicle driving record. Ability to occasionally work evenings, weekends, and overnight travel required.

EQUAL OPPORTUNITY EMPLOYER:

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, military status, veteran status, marital status, gender identity or expression, transgender status, citizenship, sexual orientation, age (40 and older), disability (except where the disability prevents the individual from being able to perform the essential functions of the job and cannot be reasonably accommodated) or any other legally protected characteristic under federal, state or local law.