Office Specialist H11 - Elementary

Alpine School District; Wilderness Village (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

Alpine School District is seeking an Office Specialist (Education Support Professional) to provide administrative support for elementary services at Trailside. The role involves serving as a resource on policies, regulations, and staff inquiries, while maintaining records per district and state requirements.

The position offers 40 hours per week (non-contract with HB E eligibility) and a secondary part-time option at 10 hours per week without benefits.

Qualifications

• Experience providing administrative support to a district or school setting.
• Ability to maintain accurate records and handle confidential information in compliance with regulations.
• Strong communication and customer service skills for staff, parents, students, and the public.

Responsibilities

• Answers questions from staff, parents, students, and the public to provide information and referrals.
• Attends department and in-service meetings to share or gather information needed to run district functions.
• Coordinates processes such as enrollment, payroll, and testing to ensure timely district activities.

Skills

Communication

Record-keeping

Administrative support

Data management

Inventory monitoring

Tools

Microsoft Office

Job description

• Position Type:
  Education Support Professional - Office/ Office Positions-Elementary
  
• Date Posted:
  9/16/2026
  
• Location:
  Trailside
  
• Date Available:
  ASAP
  

1 position available @ 40 hours per week/ Non Contract, HBE eligible (Hourly Benefit Eligible) 1 position available @ 10 hours per week/ Non Contract, No Benefits

The job of Office Specialist is done for the purpose/s of providing administrative support to delivery of assigned services with specific responsibility for serving as a resource to employees regarding policies, regulations; addressing a variety of issues and providing general support; and assisting in ensuring that personnel functions conform to all applicable regulatory requirements.assigned personnel; communicating information to staff and the public; maintaining complete and accurate records; and providing information and/or direction as requested.

Essential Functions

• Answers questions from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing general information and referral.
• Attends department and/or in-service meetings (e.g. presenting/sharing information as requested, etc.) for the purpose of conveying and/or gathering information required to implement assigned functions.
• Coordinates assigned processes (e.g. screening, enrollment, payroll, testing, etc.) for the purpose of ensuring accurate completion of scheduled District activities and processes.
• Maintains manual and electronic documents files and records (e.g. letters, forms, reports, etc.) for the purpose of providing up-to-date information and historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring inventory availability.
• Oversees data (e.g. varied data collection for site, as required, etc.) for the purpose of ensuring accuracy for data application.
• Prepares standardized documents and reports (e.g. form letters and memos, calendars, bulletins, periodic reports, etc.) for the purpose of ensuring proper conveyance.
• Processes documents and materials (e.g. work orders, expense claims, department, District, State reports., etc.) for the purpose of providing required information, in accordance to District and State requirements.
• Researches rules, laws, programs (e.g. curriculum changes, employee hiring, class schedules, testing, etc.) for the purpose of ensuring necessary changes for future efficiency; attaining District goals for learning and employment fairness.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.