Administrative Assistant - Support Operations Center

Kent Consortium; United States; On-site; USD 36,000 - 48,000; Full time

Job summary

Kent Consortium is seeking an Administrative Assistant to support the Operations Center. This 7.5-hour position (anticipated 7:30-4:00) is classified—support staff, with 230 fiscal days per year.

The role requires a High School diploma or GED, at least three years of administrative experience, strong communication skills, and the ability to handle confidential information. Reports to assigned administrator; no supervisory duties are listed.

Qualifications

• Requires a High School diploma or GED.
• Minimum of three years administrative experience involving word processing, spreadsheets and record-keeping software.
• Demonstrated ability to communicate professionally and positively, in spoken and written form, with students, staff, parents and the community.
• Demonstrated ability to work with, and protect, confidential information.

Responsibilities

• Operates the telephone console, providing routine information and assistance, and routing calls as needed.
• Maintains confidentiality of all information and records.
• Prepares and maintains a variety of records, logs and files, including confidential information.
• Handles mail processing, supplies, and department equipment.
• Trains and provides direction to substitutes and back-up staff.
• Performs other duties as assigned by the supervisor.

Skills

Communication

Confidentiality

Phone etiquette

Record keeping

Education

High school diploma or GED

Tools

Word processing

Spreadsheet

Record-keeping software

Job description

Administrative Assistant - Support Operations Center JobID: 7208

Position Type: Classified - Support Staff

Date Posted: 8/20/2026

Date Available: 09/01/2026

Internal Transfer Deadline: August 25, 2026

7.5 Hrs (Anticipated 7:30-4:00)

Title: Administrative Assistant

Qualifications

• High School diploma or GED
• Minimum of three (3) years administrative experience involving the use of word processing, spreadsheet and record-keeping software
• Demonstrated ability to communicate professionally and positively, in spoken and written form, with students, staff, parents and the community
• Demonstrated ability to work with, and protect, confidential information

Reports To

Assigned administrator or Designee

Supervises

None

Job Goal

Perform a wide variety of specialized and responsible administrative support duties to help organize and coordinate office activities and communications to assist administrators with assigned functional areas of responsibility; provides all District stakeholders and guests with a positive, world-class experience and customer support representative of the District

Performance Responsibilities

• Performs a wide variety of specialized and responsible duties independently in support of functions delegated to the assigned administrator; interpret and apply rules and regulations as appropriate; perform duties to assist the administrator with administrative detail as appropriate
• Operates the telephone console by providing: routine information and assistance, receiving incoming calls and making necessary connections to office staff, taking and transmitting information and messages as requested
• Assures the telephone console is covered during working hours; train and provide work direction to substitutes and back-up
• Utilizes positive and professional interpersonal skills to coordinate communication between educational institutions and other outside organizations and the public; obtains and provides information, coordinates activities and resolves problems
• Researches, reviews, checks, corrects and compiles a variety of information; verifies data for accuracy, completeness and compliance with established procedures; inputs and retrieves computerized data in computer systems as required
• Prepares and maintains a variety of records, logs and files including information of a confidential nature; maintains confidentiality of all information and records
• Compiles information and data for a variety of reports; organizes type and print reports and other written materials related to assigned office functions
• Coordinates and compiles Board Agenda materials as assigned
• Responds to requests for information from staff and the general public regarding District programs, policies, procedures and regulations
• Word processes a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents
• Operates computer and use various software packages to maintain records and generate reports, lists and other materials; utilize word processing and other software as required; operates a variety of office equipment for the successful operation of the District
• Receives, processes, and routes mail; order; issues and maintains department supplies, forms and equipment
• Trains and provides work direction to departmental clerical support staff as assigned; monitors office workflow and assures compliance with established time lines, procedures and standards of quality
• Performs other responsibilities as assigned by the supervisor

Terms of Employment

• Days per fiscal year: 230
• Salary Schedule: G11 on Classified Position Index
• FLSA Status: Non-exempt

Evaluation

Performance of the position will be evaluated annually by the assigned administrator or Designee