Office Specialist I

Focus School Software, LLC; Orange City (FL); On-site; USD 21,000 - 22,000; Full time

Job summary

Focus School Software, LLC is seeking an Office Specialist I to provide clerical support for a school or district department in Orange City, FL. The role includes data entry, answering calls, filing, mail distribution, and basic data reconciliation.

Requirements include a high school diploma or GED, at least one year of clerical experience, and basic computer skills. The position pays $15.00–$16.20 per hour and reports to an assigned supervisor.

Qualifications

• High school diploma or GED or equivalent.
• 1 year secretarial/clerical experience or training preferred.
• Computer experience preferred.

Responsibilities

• Analyze data and provide basic conclusions.
• Answer and route telephone calls.
• Enter data in a predesigned format.
• Compile data and information.
• Compute and tabulate data from records as directed.
• Verify accuracy of submitted data.
• Dispense medication to students per policy.
• Maintain documents and computer files.
• Greet visitors and assist.
• Operate basic software or equipment.
• Order supplies based on requests.
• Process forms for completeness.
• Receive and distribute supplies/equipment and sign for receipt.
• Reconcile records based on time periods and criteria.
• Schedule activities on a calendar.
• Sort and distribute mail.
• Receive inquiries and resolve as directed.
• Perform other duties as assigned by supervisor.

Skills

File correctly

Business English

Confidential information

Public & staff interaction

Plan & organize work

Data entry & retrieval

Oral & written instructions

Cooperative teamwork

Basic computer/word processing

Education

High school diploma or GED

Job description

POSITION GOAL: To provide clerical services in support of the school or designated district department

PERFORMANCE RESPONSIBILITIES

The principle activities of this position include an assigned combination of the following, as directed under specific school/department functions (for example, FTE, master schedule, student discipline, payroll, media services), depending on the size of the school/department and its administrative organization.

• 1. * Analyze data in a previously designed format and provide basic conclusions.
• 2. *Answer and route telephone calls.
• 3. *Collect, record, or enter data/information in a previously designed format.
• 4. *Compile data and information.
• 5. *Compute and tabulate data from computer and document records as directed.
• 6. *Verify accuracy of data and information submitted.
• 7. *Dispense medication to students according to prescribed policy and procedures.
• 8. *Maintain documents and computer files.
• 9. *Greet and assist visitors to the school/department.
• 10. *Operate specialized equipment or computer software on a repetitive and basic level.
• 11. *Order supplies based on submitted requests.
• 12. *Process request forms at an entry level of transaction, such as checking the form for completeness.
• 13. *Receive and distribute supplies/equipment, including authority to sign for receipt.
• 14. *Reconcile records as directed based on set time periods, criteria and requirements of the assigned function.
• 15. *Schedule activities/appointments on a calendar as assigned.
• 16. *Sort and distribute mail.
• 17. *Receive information, requests and complaints, and bring to resolution as directed.
• 18. Perform other related duties as assigned by the designated supervisor

*Denotes essential job function/ADA

Position Summary

Position Code: 739401101

Subject: Office Specialist I

Grade level(s): N/A

Please contact Stephanie Philyaw [e-mail] additional information

Required Qualifications/Certifications

REQUIRED QUALIFICATIONS

• High school diploma, G.E.D. or equivalent
• One year secretarial/ clerical experience or training or a combination of both preferred
• Computer experience preferred

REQUIRED SKILLS:

• Ability to file correctly
• Knowledge of business English, spelling and arithmetic
• Ability to handle information confidentiality
• Ability to meet and deal effectively with the public and employees
• Ability to plan and organize own work
• Skill in data entry and retrieval
• Ability to understand and follow oral and written instructions
• Ability to work cooperatively and productively to complete assigned tasks
• Basic skill in using computer and word processing system

REPORTS TO: Assigned Supervisor/ School or District Department

SUPERVISES: Not Applicable

Salary Info

$15.00 - $16.20 per hour

Summary

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