Hourly Office Assistant

Salt Lake City School District; Salt Lake City (UT); On-site; USD 22,000 - 25,000; Part time

Job summary

The Salt Lake City School District Office Assistant provides clerical support to assigned personnel, maintains department records, and responds to a variety of inquiries. The role requires fingerprinting and a background check, with starting wage of $16.50 per hour and up to 29.5 hours per week in a non-exempt, hourly work calendar.

Essential duties include handling calls and visitor check-ins, processing confidential and non-confidential documents, and assisting with routine office tasks to

Qualifications

• High school diploma or equivalent.
• Proficient in Microsoft Office Suite and experienced using data-based software.
• Speak, read, write, and present professionally, analyze, and interpret English written and verbal communications.
• Ability to operate standard office equipment (e.g., phone, copier, scanner, fax machines, etc.)

Responsibilities

• Answer telephone to direct inquiries to the appropriate personnel and answer questions. Ensure the safety of the school community by responding to security doorbells and check-in and check-out all visitors and temporary site personnel (e.g., substitutes, etc.)
• Respond to inquiries from a variety of internal and external parties (e.g., staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties, and provide direction
• Assist in processing confidential and non-confidential documents and materials (e.g., student registrations, withdrawals, immunizations, attendance, etc.) and disseminate information to appropriate parties. Prepare general written confidential and non-confidential materials (e.g., reports, memos, letters, newsletters, etc.) to document activities, provide written references, and convey information
• Perform clerical functions (e.g., copying, faxing, filing, sorting mail, etc.) to help the school run more efficiently. Support assigned staff to assist with department functions, perform record keeping (confidential and non-confidential) and general and program-specific clerical functions (e.g., scheduling, student tracking, making telephone calls, etc.) to support assigned supervisor and site
• Receive and process payments (e.g., lunch money, tuition, collections, etc.) to provide written reference, and prepare up-to-date reports, and historical references with established administrative guidelines and legal requirements
• Assist students in the office (e.g., sick or injured, lost and found items, sent to the office due to behavior, errands, etc.) to provide a safe and welcoming environment. May be required by administration to obtain First Aid or CPR certification
• As needed, roll, push, pull, bend, reach, stoop, and lift up to 30 pounds
• Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees and stakeholders
• Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively
• Participate in meetings, workshops, and seminars, as assigned to convey and gather information required to perform functions
• Adapt to changing work priorities and work with frequent interruptions, as required
• Support a team environment by collaborating with own and other work units to effectively perform the duties of the position
• Work under limited supervision, utilizing time-management and prioritization strategies, accurately processing detailed information, and meeting deadlines
• Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit

Skills

English communication

Office equipment operation

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Data-based software

Job description

Position Details

• FTE: 0.7375 (Up to 29.5 Hours per Week)
• Contract Status: Non-Contract
• FLSA Status: Non-Exempt
• Reports To: Principal or Administrative Designee
• Work Calendar: Hourly
• Starting Wage: $16.50 hourly
• Salary Schedule/Lane: 86/H
• Benefits: Not Eligible

JOB SUMMARY

The Office Assistant provides clerical support to assigned personnel, maintains department records, and responds to a variety of inquiries.

MINIMUM REQUIRED QUALIFICATIONS

All positions require selected candidates to be fingerprinted and successfully pass a criminal background check. Additional minimum required qualifications for this position are:

• High school diploma or equivalent
• Proficient in Microsoft Office Suite and experienced using data-based software
• Speak, read, write, and present professionally, analyze, and interpret English written and verbal communications
• Ability to operate standard office equipment (e.g., phone, copier, scanner, fax machines, etc.)

PREFERRED QUALIFICATIONS

These are examples of skills and experience that the best-qualified candidates may have. Not having one or all of them does not disqualify any candidate from consideration.

• Knowledge of Microsoft PowerPoint, Office 365, Publisher, etc
• Knowledge of Business Plus and PowerSchool
• Experience in a K-12 education or public employment environment
• Ability to perform standard bookkeeping
• First Aid and CPR certifications
• Ability to compose a variety of documents
• Spanish or other language proficiency, including ability to read, write, speak, and understand

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Answer telephone to direct inquiries to the appropriate personnel and answer questions. Ensure the safety of the school community by responding to security doorbells and check-in and check-out all visitors and temporary site personnel (e.g., substitutes, etc.)
• Respond to inquiries from a variety of internal and external parties (e.g., staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties, and provide direction
• Assist in processing confidential and non-confidential documents and materials (e.g., student registrations, withdrawals, immunizations, attendance, etc.) and disseminate information to appropriate parties. Prepare general written confidential and non-confidential materials (e.g., reports, memos, letters, newsletters, etc.) to document activities, provide written references, and convey information
• Perform clerical functions (e.g., copying, faxing, filing, sorting mail, etc.) to help the school run more efficiently. Support assigned staff to assist with department functions, perform record keeping (confidential and non-confidential) and general and program-specific clerical functions (e.g., scheduling, student tracking, making telephone calls, etc.) to support assigned supervisor and site
• Receive and process payments (e.g., lunch money, tuition, collections, etc.) to provide written reference, and prepare up-to-date reports, and historical references with established administrative guidelines and legal requirements
• Assist students in the office (e.g., sick or injured, lost and found items, sent to the office due to behavior, errands, etc.) to provide a safe and welcoming environment. May be required by administration to obtain First Aid or CPR certification
• As needed, roll, push, pull, bend, reach, stoop, and lift up to 30 pounds
• Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees and stakeholders
• Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively
• Participate in meetings, workshops, and seminars, as assigned to convey and gather information required to perform functions
• Adapt to changing work priorities and work with frequent interruptions, as required
• Support a team environment by collaborating with own and other work units to effectively perform the duties of the position
• Work under limited supervision, utilizing time-management and prioritization strategies, accurately processing detailed information, and meeting deadlines
• Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit

EMPLOYEE SUPERVISORY RESPONSIBILITIES: No

Work Environment & Physical Demands

Hourly Office Assistant Physical Demands Form

The Salt Lake City School District is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and its services, programs, and activities. To request reasonable accommodation, contact us at Human Resource Services - Salt Lake City School District (slcschools.org) or call 801-578-8340.

Non-Discrimination Statement

No district employee or student shall be subjected to discrimination in employment or any district program or activity on the basis of age, color, disability, gender, gender identity, genetic information, national origin, pregnancy, race, religion, sex, sexual orientation, or veteran status. The district is committed to providing equal access and equal opportunity in its programs, services, and employment including its policies, complaint processes, program accessibility, district facility use, accommodations, and other Equal Employment Opportunity matters. The district also provides equal access to district facilities for all youth groups listed in Title 36 of the United States Code, including scouting groups. The following person has been designated to handle inquiries and complaints regarding unlawful discrimination, harassment, and retaliation: Tina Hatch, Compliance and Investigations/Title IX Coordinator, 406 East 100 South, Salt Lake City, Utah 84111, [phone]. You may also contact the Office for Civil Rights, Denver, CO, [phone]