Office Specialist H11 - Elementary

Alpine School District; Vineyard (UT); On-site; USD 26,000 - 34,000; Full time

Job summary

Alpine School District is seeking an Office Specialist - Elementary to provide administrative support and serve as a resource on policies, regulations, and district procedures. Two positions are available: one full-time (40 hours per week) and one part-time (10 hours per week), both non-contract with varying benefits and start dates as soon as possible.

The role requires a minimum age of 16, a high school diploma or equivalent, and job-related experience, with responsibilities including

Qualifications

• 16+ years of age.
• High school diploma or equivalent.
• Job related experience is required.

Responsibilities

• Answers questions from internal and external parties for general information and referrals.
• Attends department and/or in-service meetings to convey or gather information required to perform duties.
• Coordinates assigned processes (e.g., screening, enrollment, payroll, testing) to ensure accurate completion of district activities.
• Maintains manual and electronic documents and records for up-to-date information and compliance with guidelines and legal requirements.
• Monitors inventory of supplies to ensure availability.
• Oversees data collection for accuracy in data applications.
• Prepares standardized documents and reports for proper conveyance.
• Processes documents and materials for information in accordance with district and state requirements.
• Researches rules, laws, and programs for necessary changes toward efficiency and district goals.
• Performs other duties as assigned.

Education

High school diploma or equivalent

Job description

Office Specialist - Elementary

2 positions available:

1 position available @ 40 hours per week / Non Contract, HBE eligible (Hourly Benefit Eligible). 1 position available @ 10 hours per week / Non Contract, No Benefits.

Starting date: ASAP

Hourly rate: $22.11

Contact Information

• Name: Geovanni Guzman
• Phone: [phone]
• Email: [e-mail]

The job of Office Specialist is done for the purpose/s of providing administrative support to delivery of assigned services with specific responsibility for serving as a resource to employees regarding policies, regulations; addressing a variety of issues and providing general support; and assisting in ensuring that personnel functions conform to all applicable regulatory requirements.assigned personnel; communicating information to staff and the public; maintaining complete and accurate records; and providing information and/or direction as requested.

Essential Functions

• Answers questions from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing general information and referral.
• Attends department and/or in-service meetings (e.g. presenting/sharing information as requested, etc.) for the purpose of conveying and/or gathering information required to implement assigned functions.
• Coordinates assigned processes (e.g. screening, enrollment, payroll, testing, etc.) for the purpose of ensuring accurate completion of scheduled District activities and processes.
• Maintains manual and electronic documents files and records (e.g. letters, forms, reports, etc.) for the purpose of providing up-to-date information and historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring inventory availability.
• Oversees data (e.g. varied data collection for site, as required, etc.) for the purpose of ensuring accuracy for data application.
• Prepares standardized documents and reports (e.g. form letters and memos, calendars, bulletins, periodic reports, etc.) for the purpose of ensuring proper conveyance.
• Processes documents and materials (e.g. work orders, expense claims, department, District, State reports., etc.) for the purpose of providing required information, in accordance to District and State requirements.
• Researches rules, laws, programs (e.g. curriculum changes, employee hiring, class schedules, testing, etc.) for the purpose of ensuring necessary changes for future efficiency; attaining District goals for learning and employment fairness.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements

• age 16+
• High school diploma or equivalent.
• Job related experience is required.