Office Assistant II - Secondary

Alpine School District; American Fork (UT); On-site; USD 28,555,000 - 47,591,000; Part time

Job summary

Alpine School District in American Fork, UT is seeking an Office Assistant 2 to provide clerical and technical support at the school site. You will help manage records, communicate information, and handle inquiries from internal and external sources.

The role requires handling schedules, data verification, payments, and daily office operations while ensuring compliance with guidelines and district procedures. This is a non-contract, hourly position starting 09/08/2026 with a modest hourly wage.

Qualifications

• Age 16+.
• High school diploma or equivalent.
• Job-related experience is desired.

Responsibilities

• Administers first aid and prescription medications to students (under guidance) per guidelines.
• Processes documents, forms, mailings and materials for information distribution.
• Develops master schedules to ensure accurate course and class size data.
• Attends department/in-service meetings to convey/gather required information.
• Collects payments for events and fundraisers to complete transactions.
• Coordinates projects and activities to deliver services timely.
• Distributes materials to ensure delivery to addressees.
• Implements site processes to ensure activities follow guidelines and legal requirements.
• Maintains manual/electronic records for up-to-date information and compliance.
• Maintains inventory of supplies to ensure availability.
• Monitors students referred for illness or discipline to ensure welfare and safety.
• Prepares correspondence, reports and materials for documentation and reference.
• Processes documents for dissemination in compliance with guidelines.
• Researches topics for addressing department operations and accuracy.
• Responds to inquiries from parents, staff, and public to provide info and direction.
• Reviews releases of students to authorized guardians for safety.
• Schedules activities and meetings for administrators.
• Verifies student data for accuracy in records.
• Performs other duties to ensure efficient operations.

Education

High school diploma or equivalent

Job description

Non-contract, No Benefits

Hourly rate: $16.62

Starting date: 09/08/2026

Contact Information

• Name: Kirk Johnson
• Phone: [phone]
• Email: [e-mail]

The job of Office Assistant 2 is done for the purpose/s of providing clerical and technical administrative support to school site personnel; establishing and maintaining records; compiling and distributing materials and reports; communicating information to and responding to inquiries from a variety of internal and external sources.

Essential Functions

• Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
• Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.
• Assists in developing master schedules for the purpose of ensuring student course and class size requirements are accurate.
• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Collects payments for a variety of events (e.g. fines, fees, and fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely manner.
• Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to addressee.
• Implements site processes and projects (e.g. discipline issues; subject area assignments;safe space for student; bus coordination; substitute teachers; college and career procedures; site projects, etc.) for the purpose of ensuring the implementation of site activities and processes; and providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains a variety of manual and electronic documents files and records (e.g. System 400 and Power School, student transcripts, purchase orders, advisory lists, work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Monitors students referred for illness or disciplinary action (e.g. observing student behavior; collaborating with counselor, etc.) for the purpose of ensuring student welfare and maintaining a secure office environment.
• Prepares a variety of correspondence, reports and other materials (e.g. special recognition awards, report cards, class schedules, letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. schedule/class changes, student registrations, time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Researches assigned topics (e.g. student record discrepancies, current practices, policies, education codes, etc.) for the purpose of providing information for addressing department operations and ensuring accuracy of information.
• Responds to inquiries from a variety of internal and external parties (e.g. parents, district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Reviews release of student's to authorized parent and/or guardian for the purpose of ensuring safety of students upon release of student activities.
• Schedules activities (e.g. appointments for counselors and administrators, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Verifies student related data (e.g. grades, information, course-work, etc.) for the purpose of ensuring the accuracy of student records.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements

• age 16+
• High school diploma or equivalent.
• Job related experience is desired.