Office Specialist - Operations

Carlsbad Municipal Schools; Carlsbad (NM); On-site; USD 32,000 - 46,000; Full time

Job summary

The Carlsbad Municipal Schools district seeks an experienced administrative professional to support office operations and customer interactions. A high school diploma or GED with business coursework is preferred, along with five years in an office setting, preferably in a public school environment.

Candidates should be proficient with office software and web-based systems, able to interpret regulations, and capable of managing heavy workloads with deadlines while maintaining professional

Qualifications

• Minimum high school diploma, with business coursework preferred.
• Five years office experience; public schools preferred.
• Proficient with various software and web-based systems.
• Able to interpret federal, state, and local regulations.
• Knowledge of basic accounting and internal controls.
• Professional representation of the district in communications.
• Ability to handle heavy workloads and strict timelines.
• Clear and respectful written and verbal communication.
• Time management and prioritization.
• Strong customer service and tech proficiency.

Skills

Customer service

Communication skills

Time management

Problem solving

Professional demeanor

Attention to detail

Education

High School Diploma or GED

Post-secondary business coursework

Tools

Office software

Web-based systems

Job description

High School Diploma or GED with post-secondary coursework in a business related field of study preferred.

Five years of experience in an office setting; experience in public schools is preferred.

Proficiency in the operation of varioussoftware applications and web-based systems.

Ability to interpret and apply Federal, State, and Local regulations, policies and procedures.

Working knowledge of the fundamentals of accounting and internal control systems.

Ability to represent the District in a professional and responsible manner in all communications and interactions with District employees, customers and the public.

Ability to demonstrate initiative in investigating and resolving problems, addressing customer concerns and meeting demands of heavy workloads, strict timelines and deadlines.

Ability to communicate facts and processes in a clear, accurate, respectful and effective manner; verbally and in writing.

Ability to manage time, organize and prioritize assigned workload.

Strong customer service skills and proficiency in use of technology is essential.