Office Technician Contract - Secondary

Alpine School District; American Fork (UT); On-site; USD 22,000 - 25,000; Full time

Job summary

The Alpine School District is seeking an Office Technician for an 180-day contract, working 8 hours per day. The role focuses on providing secretarial support at the school site, maintaining records, and distributing materials and reports.

It also involves responding to inquiries from internal and external sources. Primary duties include scheduling, data compilation for reports, and handling payments for events, while ensuring compliance with district guidelines and safety procedures.

Qualifications

• High school diploma or equivalent.
• Age 16+ required.
• Job related experience is desired.

Responsibilities

• Administers first aid to students under guidance.
• Assists in developing master schedules for class size accuracy.
• Collects payments for events and fundraisers.
• Compiles data for reports and requests.
• Maintains site documents and student records.
• Responds to inquiries from parents, staff and the public.

Skills

Customer service

Data entry

Record keeping

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

180 day contract

Hours per day: 8 hours per day

• Phone: [phone]
• Email: [e-mail], [e-mail]

Lane 6 Contract And Benefits

180 day contract

Hourly rate: $16.51-$18.55 depending on experience and qualifications

Hours per day: 8 hours per day

Contact Information

• Name: Cole Perry, Brett Robertson
• Phone: [phone]
• Email: [e-mail], [e-mail]

The job of Office Technician Contract is done for the purpose/s of providing secretarial support to school site; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

Essential Functions

• Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
• Assists in developing master schedules for the purpose of ensuring student course and class size requirements are accurate.
• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Collects payments for a variety of events (e.g. fines, fees, and fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Compiles a variety of data (e.g. Student Educational Occupation Plans, calendars, work orders, budget reports, specialized reports, student records, etc.) for the purpose of preparing reports or processing requests, making recommendations and/or preparing information for assigned administrator.
• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely manner.
• Maintains a variety of manual and electronic documents files and records (e.g. a variety of site processes; student transcripts, purchase orders, advisory lists, work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Monitors student behaviors (e.g. in hallways, auditorium, etc.) for the purpose of maintaining a safe and positive learning environment and secure facility.
• Prepares a variety of correspondence, reports and other materials (e.g. special recognition awards, report cards, class schedules, letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes documents and materials (e.g. schedule/class changes, student registrations, time sheets, work orders, travel reimbursements, etc.) for the purpose of ensuring accurate historical documentation.
• Researches assigned topics (e.g. student record discrepancies, current practices, policies, education codes, etc.) for the purpose of providing information for addressing department operations and ensuring accuracy of information.
• Responds to inquiries from a variety of internal and external parties (e.g. parents, district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Reviews release of student's to authorized parent and/or guardian for the purpose of ensuring safety of students upon release of student activities.
• Schedules activities (e.g. appointments for counselors and administrators, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Verifies student related data (e.g. grades, information, course work, etc.) for the purpose of ensuring the accuracy of student records.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements

• Job related experience is desired.
• age 16+
• High school diploma or equivalent.