Office Services Specialist — Multi-Role Support & Mail Logistics

Shumaker, Loop & Kendrick, LLP; Sarasota (FL); On-site; USD 31,000 - 42,000; Full time

Job summary

Shumaker, Loop & Kendrick, LLP in Sarasota, FL is seeking an Office Services Clerk to support the entire office. The role handles all mail, document deliveries, copying, scanning, and general facility tasks in a full-time, hourly position.

The ideal candidate has 3+ years in an office services role, a high school diploma, and a valid driver’s license with insurance. This role requires strong organization and the ability to manage multiple tasks and deadlines.

Qualifications

• Minimum of high school diploma required.
• 3+ years of experience in an office services environment with high-level customer service skills.
• Requires valid driver’s license and insurance.
• Project and case management skills, including a strong aptitude for managing and prioritizing multiple projects and deadlines.

Responsibilities

• Manage all incoming, outgoing, and interoffice mail, packages, court filings, and document deliveries, including filing and retrieving court documents and coordinating delivery logistics.
• Provide office services support by copying, scanning, collating, binding, distributing, and organizing legal documents, presentation materials, and case-related materials.
• Coordinate conference room setup and breakdown for meetings and firm events, and maintain conference rooms, kitchens, and common areas throughout the day.
• Maintain office operations by stocking paper in multifunction devices, performing routine equipment maintenance, arranging service calls, and assisting with facility repairs and building management requests.
• Oversee inventory and supplies by ordering, organizing, cleaning, and stocking supply rooms, conference rooms, and office service areas.
• Support office administration by coordinating new hire workspace and supply needs, recycling and shredding services, records storage activities, and other special projects as assigned.
• Perform daily office opening and closing procedures, including mail processing, cleaning and organizing shared spaces, and securing office services areas.
• Manage multiple responsibilities and projects simultaneously while providing general support to staff and firm operations.

Skills

Customer service

Mail management

Driving

Document handling

Education

High school diploma

Tools

Printer / Copier operation

Scanning equipment

Courts filings knowledge

Job description

Shumaker, Loop & Kendrick, LLP in Sarasota, FL is seeking an Office Services Clerk to support the entire office. The role handles all mail, document deliveries, copying, scanning, and general facility tasks in a full-time, hourly position.

The ideal candidate has 3+ years in an office services role, a high school diploma, and a valid driver’s license with insurance. This role requires strong organization and the ability to manage multiple tasks and deadlines.