Office Services Assistant

Quarles & Brady LLP; Tampa (FL); On-site; CAD 45,000 - 59,000; Full time

Benefits offered by this job

Supportive team environment

Professional growth and development

Competitive compensation and benefits

Job summary

Quarles & Brady LLP is seeking an Office Services Assistant to join our team in the Tampa, Florida office. This role provides support across office services, mailroom operations, reception coverage, conference room and meeting support, office supply management, and general administrative functions.

The ideal candidate is customer-service oriented, highly organized, and able to manage multiple responsibilities in a fast-paced professional environment.

Qualifications

• High school diploma or equivalent.
• Experience in office services, facilities, mailroom, or administrative support preferred.
• Strong customer service and communication skills.
• Ability to lift and move packages and supplies as needed.
• Proficiency with Microsoft Office and basic office technology.

Responsibilities

• Provide copying, scanning, and other document production services.
• Restock printer and copier paper and maintain related supply areas.
• Conduct regular office rounds and monitor office needs.
• Prepare and ship packages via UPS, FedEx, and U.S. Mail and coordinate delivery logistics.
• Retrieve, sort, and distribute incoming mail and handle unidentified mail items.

Skills

Customer service

Communication

Multitasking

Microsoft Office

Office technology

Education

High school diploma

Tools

Video conferencing tech

Printer/Scanner equipment

Job description

We have an opportunity for an Office Services Assistant to join our team in our Tampa, Florida office. This role provides support across office services, mailroom operations, reception coverage, conference room and meeting support, office supply management, and general administrative functions. The ideal candidate is customer-service oriented, highly organized, and able to manage multiple responsibilities in a fast-paced professional environment.

Grow Your Career at Quarles

At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values teamwork, service excellence, and shared success.

What We Offer:

• Supportive, team-oriented work environment
• Opportunities for professional growth and development
• Competitive compensation and comprehensive benefits

Key Responsibilities

• Provide copying, scanning, and other document production services.
• Restock printer and copier paper and maintain related supply areas.
• Conduct regular office rounds and monitor office needs.
• Prepare UPS, FedEx, and U.S. Mail packages for shipment and coordinate delivery logistics.
• Retrieve, sort, and distribute incoming mail, including investigating unidentified mail items.
• Provide reception coverage as needed, including daily end-of-day coverage.
• Send fax documents and provide general administrative support.
• Assist with video conferencing technology and support IT-related needs.
• Prepare and clean conference rooms for meetings and events.
• Maintain break rooms, including cleaning surfaces, replenishing supplies, and supporting kitchen operations.
• Order office supplies and maintain inventory levels.
• Maintain mailroom organization and cleanliness.
• Ensure documents left at printer stations are properly distributed or securely disposed of.
• Clean and prepare visitor offices.
• Coordinate service requests for postage equipment, copiers, and related office equipment.
• Coordinate overflow production work and offsite production services.
• Provide coverage for reception and IT support functions during employee absences.
• Set up workstations and offices for new hires and conduct mailroom orientation.
• Assist with office upkeep activities, including cleaning shared spaces and refrigerators.

Qualifications

• High school diploma or equivalent.
• Prior experience in office services, facilities, mailroom, hospitality, or administrative support preferred.
• Strong customer service and communication skills.
• Ability to manage multiple priorities and work independently.
• Proficiency with Microsoft Office and basic office technology.
• Ability to lift and move packages and supplies as needed.

Quarles is an equal opportunity employer.

If you have any questions or require additional information regarding this position, please contact:

Jennifer McKinney, Senior Manager, Recruiting & Operations, [e-mail]