Office Services Specialist/ Administrative Assistant

SGS Consulting; Sacramento (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

SGS Consulting in Sacramento, CA is seeking an organized Admin Assistant/Facilities Clerk to support daily operations. You will operate high-volume copy and imaging systems, manage document handling software, and assist with filing and mail distribution.

Responsibilities include opening, saving, and transferring files, ensuring equipment QA through daily checks, billing logs, inventory records, and coordinating service calls with technicians.

Qualifications

• High school diploma or GED required.

Responsibilities

• Runs high volume copy machines and performs binding and finishing work.
• Operating high volume document imaging systems.
• Operating document image handling software
• Operating MS Office and Email systems for opening, sending and retrieving files
• Opening, saving and transferring PC files based on established protocols - Accessing document management systems via established protocols
• Ensure convenience copiers are working properly, checking for quality via daily inspections.
• Clears paper jams and inform technicians of specific problems.
• Maintains records for management reports and inventories of supplies needed.
• Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.
• Calculates charges for jobs performed and maintains some billing logs.
• Responds to and coordinates all service calls required by customers.
• May perform filing duties in conjunction with specific customer requests.

Skills

Admin Assistant

Facility Coordinator

Facility Clerk

Coordinator

Clerk

Education

High school diploma or GED

Job description

Job Responsibilities:

• Runs high volume copy machines and performs binding and finishing work.
• Operating high volume document imaging systems.
• Operating document image handling software
• Operating MS Office and Email systems for opening, sending and retrieving files
• Opening, saving and transferring PC files based on established protocols - Accessing document management systems via established protocols
• Ensure convenience copiers are working properly, checking for quality via daily inspections.
• Clears paper jams and inform technicians of specific problems.
• Maintains records for management reports and inventories of supplies needed.
• Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.
• Calculates charges for jobs performed and maintains some billing logs.
• Responds to and coordinates all service calls required by customers.
• May perform filing duties in conjunction with specific customer requests.

Skills:

• Admin AssistantFacility CoordinatorFacility ClerkCoordinatorClerk

Education/Experience:

• High school diploma or GED required