Office Services Senior Coordinator

CBRE, Inc.; South San Francisco (CA); Presencial; USD 60.000 - 75.000; Tempo integral

Resumo da vaga

CBRE Group, Inc. is seeking an Office Services Sr. Coordinator to provide essential administrative support for a large team within the Office Operations function.

You will assist with clerical duties, schedule on-site meetings, manage mail operations, and support data maintenance and collateral preparation, all to keep the office running smoothly.

Qualificações

• Experience performing general clerical duties in an office setting.
• Familiarity with notary services and office protocol.
• Proven ability to schedule and coordinate on-site meetings and events.
• Strong organizational and data upkeep skills.

Responsabilidades

• Provide administrative support to a large team or department.
• Assist with tracking packages, mail, messenger services, and notary tasks.
• Schedule and coordinate on-site meetings, reserve rooms, arrange catering and equipment.
• Draft reports and correspondence; answer inquiries from clients and coworkers.
• Handle inbound mail distribution and outbound mail coordination.
• Maintain databases and prepare collateral materials for mass mailings.
• Support with standard procedures under moderate supervision.

Conhecimentos

Clerical tasks

Notary services

Meeting coordination

Customer service

Descrição da vaga

About the Role:

As a CBRE Office Services Sr. Coordinator, you will assist with providing administrative support to a large team or department.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do:

• Assist concierge in general clerical duties. This includes tracking packages, posting mail, arranging messenger services, and providing notary services.
• Schedule and coordinate on-site meetings. This includes reserving multiple conference rooms, ordering equipment, and coordinating catering needs.
• Perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings.
• Receive and direct incoming calls and visitors to appropriate personnel.
• Oversee opening, sorting, prioritizing, and distributing inbound mail.
• Coordinate services for outbound mail.
• Understand work routines and standards and apply skills and knowledge in a range of processes, procedures, and systems.
• Draft reports and correspondence; Answer common inquiries or complaints from clients, co-workers, and/or supervisors.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.