Office Services Senior Coordinator

CBRE; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

CBRE Group, Inc. is seeking an Office Services Senior Coordinator to provide comprehensive administrative support to a large team within the Office Operations function. You will assist with clerical tasks, on-site meeting coordination, mail management, and general office services for clients and staff.

The role involves drafting reports, handling inquiries, and ensuring standard procedures are followed with moderate supervision. It is based on-site at a CBRE location in San Francisco.

Qualifications

• Experience providing general office support in a corporate environment.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Assist concierge in general clerical duties including tracking packages, posting mail, messenger services, and notary services.
• Schedule and coordinate on-site meetings, reserve conference rooms, order equipment, and coordinate catering.
• Perform department-specific admin duties such as updating databases and preparing collateral for mass mailings.
• Receive and direct incoming calls and visitors to the appropriate personnel.
• Oversee inbound mail and coordinate outbound mail services.
• Draft reports and correspondence and address routine inquiries from clients and colleagues.

Skills

Administrative support

Calendar management

Communication

Job description

About the Role:

As a CBRE Office Services Sr. Coordinator, you will assist with providing administrative support to a large team or department.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do:

• Assist concierge in general clerical duties. This includes tracking packages, posting mail, arranging messenger services, and providing notary services.
• Schedule and coordinate on-site meetings. This includes reserving multiple conference rooms, ordering equipment, and coordinating catering needs.
• Perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings.
• Receive and direct incoming calls and visitors to appropriate personnel.
• Oversee opening, sorting, prioritizing, and distributing inbound mail.
• Coordinate services for outbound mail.
• Understand work routines and standards and apply skills and knowledge in a range of processes, procedures, and systems.
• Draft reports and correspondence; Answer common inquiries or complaints from clients, co-workers, and/or supervisors.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.