Office Services & Reception Support (Temp-to-Perm)

Glenmede Trust Co; Philadelphia (Philadelphia County); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health benefits including HSA

Voluntary benefit choices

Commuter benefits

Generous PTO including parental leave

Job summary

Glenmede Trust Co. is seeking an Office Services Assistant in Philadelphia, PA for a temp-to-perm role. The position handles mail, inventory, and frontline reception duties, with backup coverage for Dining Services and meeting room setup.

Requires a high school diploma and 1+ years of experience, plus proficiency in Outlook, WebEx, and OneNote. The role is onsite five days a week in Philadelphia, PA, with responsibilities including coordinating rooms, deliveries, and building access.

Qualifications

• High school diploma or equivalent.
• 1+ years of work experience.
• Proficient in Microsoft Outlook, WebEx, and Microsoft OneNote.

Responsibilities

• Deliver mail and office supplies to employees.
• Ensure coverage for deliveries and pickups (P.O. Boxes, Post Office).
• Coordinate centralized document scanning.
• Maintain inventory for mailing, stationery, kitchen, and cleaning supplies.
• Support Dining Services as backup during vacations or busy days.
• Set up meeting rooms and move furniture.
• Answer and route all incoming calls and visitors.
• Coordinate outside events and board meetings.
• Schedule conference rooms and lunch requests.
• Monitor front desk and meeting room supplies inventory.
• Assist with building access requests and building security coordination.
• Ensure cleanliness and presentability of meeting rooms and reception area.

Education

High school diploma or equivalent

Tools

Microsoft Outlook

WebEx

Microsoft OneNote

Job description

Glenmede Trust Co. is seeking an Office Services Assistant in Philadelphia, PA for a temp-to-perm role. The position handles mail, inventory, and frontline reception duties, with backup coverage for Dining Services and meeting room setup.

Requires a high school diploma and 1+ years of experience, plus proficiency in Outlook, WebEx, and OneNote. The role is onsite five days a week in Philadelphia, PA, with responsibilities including coordinating rooms, deliveries, and building access.