On-Site Office Manager & Executive Assistant

MDS Staffing; United States; On-site; USD 52,000 - 68,000; Full time

Job summary

The Office Manager / Executive Assistant role in Philadelphia is a full-time, on-site position based in Olde Kensington. The candidate will support partners and staff with high-level administrative tasks and client coordination, ensuring smooth office operations in a fast-paced environment.

Ideal candidates are highly organized, with strong communication and accounting process familiarity. The role requires delivering timely documentation and contributing to firm initiatives, with opportunities

Qualifications

• 5+ years of administrative or office management experience.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Attention to detail and follow-through.
• Ability to work independently while contributing to a team.
• Professional and adaptable in a fast-paced office.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• On-site, five days per week in Olde Kensington, Philadelphia.

Responsibilities

• Provide administrative and executive support to partners and staff.
• Answer and direct phone calls and manage emails.
• Coordinate calendars, meetings, and materials.
• Support firm leadership with special projects and initiatives.
• Assist in day-to-day office operations and internal processes.
• Maintain tax return routing system and electronic filing.
• Maintain organized digital client files and documentation.
• Work independently and with the team to meet deadlines.
• Manage client communications and document collection.
• Coordinate engagement letters, invoices, and document gathering.
• Assist with social media management and marketing initiatives.

Skills

Administrative experience

Communication skills

Organizational skills

Attention to detail

Independent + team player

Microsoft Office proficiency

On-site work capability

Tools

QuickBooks Online

Job description

The Office Manager / Executive Assistant role in Philadelphia is a full-time, on-site position based in Olde Kensington. The candidate will support partners and staff with high-level administrative tasks and client coordination, ensuring smooth office operations in a fast-paced environment.

Ideal candidates are highly organized, with strong communication and accounting process familiarity. The role requires delivering timely documentation and contributing to firm initiatives, with opportunities