Office Services Specialist - Mail, Meetings & Front Desk

Glenmede Trust Company; Philadelphia (Philadelphia County); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health benefits

Company HSA contributions

Voluntary benefits

Commuter benefits

Paid time off including parental leave

Job summary

Glenmede Trust Company in Philadelphia, PA is seeking an Office Services Assistant for a temporary-to-permanent role onsite. The position supports internal and external meetings, coordinates with Dining Services, and handles mail, inventory, and front-desk duties.

Under guidance from the Office Services Manager, you will assist with mail distribution, inventory management, conference room setup, and back-up receptionist duties while ensuring professional communication and reliable service.

Qualifications

• High school diploma or equivalent.
• 1+ years of work experience.
• Proficiency with Microsoft Outlook, WebEx and OneNote.

Responsibilities

• Deliver mail and office supplies to employees.
• Coordinate external and internal deliveries and pickups.
• Coordinate centralized document scanning.
• Maintain inventory for mailing supplies, stationery, kitchen, and cleaning items.
• Back-up Dining Services support during lunch rush or vacations.
• Set up meeting rooms and handle furniture moves.
• Answer and direct all incoming calls and visitors.
• Coordinate external events and board meetings.
• Schedule conference rooms and lunch requests.
• Maintain front desk and meeting room supply inventories.
• Assist with building access requests and act as liaison with building security.
• Ensure cleanliness and presentability of meeting rooms and reception area.

Skills

Strong verbal and written comms

Ability to prioritize tasks

Dependable & punctual

Public transit for deliveries

Education

High school diploma or equivalent

Tools

Microsoft Outlook

WebEx

Microsoft OneNote

Job description

Glenmede Trust Company in Philadelphia, PA is seeking an Office Services Assistant for a temporary-to-permanent role onsite. The position supports internal and external meetings, coordinates with Dining Services, and handles mail, inventory, and front-desk duties.

Under guidance from the Office Services Manager, you will assist with mail distribution, inventory management, conference room setup, and back-up receptionist duties while ensuring professional communication and reliable service.