Office Services Assistant (Temp to Perm)

Glenmede; Philadelphia (Philadelphia County); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Company HSA contributions

Commuter benefits

Generous paid time off

Job summary

Glenmede is seeking an Office Services Assistant in Philadelphia, PA, to support internal and external meetings and work closely with Dining Services. This temp-to-perm role requires onsite presence five days a week, serving as a backup receptionist and handling calls and visitor direction.

Under the Office Services Manager, you will maintain mail and supply inventories, coordinate room setups, and manage deliveries.

Qualifications

• High school diploma or equivalent.
• 1+ years of work experience.
• Basic proficiency in Microsoft Outlook, WebEx, and Microsoft OneNote.

Responsibilities

• Deliver mail and office supplies to employees efficiently.
• Coordinate external/internal deliveries and pick-ups (P.O. Boxes, Post Office).
• Coordinate centralized document scanning.
• Maintain inventory for mailing, stationery, kitchen, and cleaning supplies.
• Backup support for Dining Services during vacations and lunch periods.

Skills

Communication skills

Time management

Education

High school diploma or equivalent

Tools

Microsoft Outlook

WebEx

Microsoft OneNote

Microsoft Word

Excel

Job description

Philadelphia, PA, US

8 days ago Requisition ID: 1451

For more than 65 years, Glenmede’s independent ownership, innovation and unwavering commitment to our clients have made us a trusted partner for private wealth, endowment & foundation, and investment management clients.

Our people are invaluable. Through a team-oriented environment, your knowledge, expertise and varied backgrounds contribute to thoughtful innovation. Our culture fosters opportunities for continuous career growth and development in all areas of the organization. Working at Glenmede, you will experience the infrastructure and resources of a large firm combined with the client and employee focus of an independently owned boutique.

This is a temp to perm position, onsite five days a week(Philadelphia, PA).

OVERVIEW:

The Office Services Assistant will assist with all internal and external meetings and coordinate closely with Dining Services. In addition, under general guidance from the Office Services Manager, the Office Services Assistant is responsible for receiving, maintaining inventory, mail distribution and providing services and supplies to meet the needs of the firm. This role will also serve as backup to the Receptionist and will be responsible for answering and directing all incoming calls and visitors for the firm.

RESPONSIBILITIES:

Office Services Assistant:

• Responsible for the effective delivery of mail and office supplies to employees.
• Ensures adequate coverage for external and internal deliveries and pick-ups (P.O. Boxes and Post Office, etc.).
• Coordinates centralized document scanning.
• Maintains Office Services inventory for mailing supplies, stationery items, kitchen, and cleaning supplies.
• Supports Dining Services as back-up during vacation or busy lunch days. Assists with serving and cleanup.
• Sets up meeting rooms and furniture moves.
• Performs other duties as required by position.
• Must be both an excellent communicator and strong administrator, responsible for answering all incoming calls, greeting visitors, and routing incoming deliveries.
• Coordinates outside events, i.e., Board meetings/external boards and organizations.
• Schedules conference rooms and coordinate lunch requests.
• Maintains inventory of supplies for the front desk and meeting rooms.
• Assists with building access requests and serves as a primary point of contact with building security for visitor access.
• Ensures the cleanliness and presentability of meeting rooms and reception area.

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent
• 1+ years of work experience
• A candidate must have a basic knowledge of/be proficient in the following software: Microsoft Outlook, WebEx, Microsoft OneNote

PREFERRED QUALIFICATIONS:

• Strong verbal and written communication skills
• Proficiency with basic computer applications, including Microsoft Word and Excel
• Ability to prioritize and organize multiple tasks
• Dependable and consistently on time
• Ability to use public transit and walk to make local deliveries

Headquartered in Philadelphia, PA, Glenmede has 9 office locations in the US. For further information, please visit http://www.glenmede.com .

Our Benefits Overview:

• -Competitive health and welfare benefits, including company HSA contributions
• -Numerous voluntary benefit choices available
• -Company subsidized commuter benefits
• -Generous paid time off, including parental leave

Glenmede is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to any legally protected characteristics. To learn more about Glenmede’s policy on equal employment opportunity, please visit https://www.glenmede.com/equal-opportunity-employer/ .