Office Services Assistant (Temp to Perm)

Glenmede Trust Co; Philadelphia (Philadelphia County); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health benefits including HSA

Voluntary benefit choices

Commuter benefits

Generous PTO including parental leave

Job summary

Glenmede Trust Co. is seeking an Office Services Assistant in Philadelphia, PA for a temp-to-perm role. The position handles mail, inventory, and frontline reception duties, with backup coverage for Dining Services and meeting room setup.

Requires a high school diploma and 1+ years of experience, plus proficiency in Outlook, WebEx, and OneNote. The role is onsite five days a week in Philadelphia, PA, with responsibilities including coordinating rooms, deliveries, and building access.

Qualifications

• High school diploma or equivalent.
• 1+ years of work experience.
• Proficient in Microsoft Outlook, WebEx, and Microsoft OneNote.

Responsibilities

• Deliver mail and office supplies to employees.
• Ensure coverage for deliveries and pickups (P.O. Boxes, Post Office).
• Coordinate centralized document scanning.
• Maintain inventory for mailing, stationery, kitchen, and cleaning supplies.
• Support Dining Services as backup during vacations or busy days.
• Set up meeting rooms and move furniture.
• Answer and route all incoming calls and visitors.
• Coordinate outside events and board meetings.
• Schedule conference rooms and lunch requests.
• Monitor front desk and meeting room supplies inventory.
• Assist with building access requests and building security coordination.
• Ensure cleanliness and presentability of meeting rooms and reception area.

Education

High school diploma or equivalent

Tools

Microsoft Outlook

WebEx

Microsoft OneNote

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Services Assistant (Temp to Perm)

Philadelphia, PA, US

2 days ago Requisition ID: 1451

For more than 65 years, Glenmede’s independent ownership, innovation and unwavering commitment to our clients have made us a trusted partner for private wealth, endowment & foundation, and investment management clients.

Our people are invaluable. Through a team-oriented environment, your knowledge, expertise and varied backgrounds contribute to thoughtful innovation. Our culture fosters opportunities for continuous career growth and development in all areas of the organization. Working at Glenmede, you will experience the infrastructure and resources of a large firm combined with the client and employee focus of an independently owned boutique.

This is a temp to perm position, onsite five days a week(Philadelphia, PA).

OVERVIEW:

The Office Services Assistant will assist with all internal and external meetings and coordinate closely with Dining Services. In addition, under general guidance from the Office Services Manager, the Office Services Assistant is responsible for receiving, maintaining inventory, mail distribution and providing services and supplies to meet the needs of the firm. This role will also serve as backup to the Receptionist and will be responsible for answering and directing all incoming calls and visitors for the firm.

RESPONSIBILITIES:

Office Services Assistant:

• Responsible for the effective delivery of mail and office supplies to employees.
• Ensures adequate coverage for external and internal deliveries and pick-ups (P.O. Boxes and Post Office, etc.).
• Coordinates centralized document scanning.
• Maintains Office Services inventory for mailing supplies, stationery items, kitchen, and cleaning supplies.
• Supports Dining Services as back‑up during vacation or busy lunch days. Assists with serving and cleanup.
• Sets up meeting rooms and furniture moves.
• Performs other duties as required by position.
• Must be both an excellent communicator and strong administrator, responsible for answering all incoming calls, greeting visitors, and routing incoming deliveries.
• Coordinates outside events, i.e., Board meetings/external boards and organizations.
• Schedules conference rooms and coordinate lunch requests.
• Maintains inventory of supplies for the front desk and meeting rooms.
• Assists with building access requests and serves as a primary point of contact with building security for visitor access.
• Ensures the cleanliness and presentability of meeting rooms and reception area.

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent
• 1+ years of work experience
• A candidate must have a basic knowledge of/be proficient in the following software: Microsoft Outlook, WebEx, Microsoft OneNote

Headquartered in Philadelphia, PA, Glenmede has 9 office locations in the US. For further information, please visit http://www.glenmede.com .

Our Benefits Overview:

-Competitive health and welfare benefits, including company HSA contributions

-Numerous voluntary benefit choices available

-Company subsidized commuter benefits

-Generous paid time off, including parental leave

Glenmede is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to any legally protected characteristics. To learn more about Glenmede’s policy on equal employment opportunity, please visit https://www.glenmede.com/equal-opportunity-employer/ .