Office Services Assistant (Temp to Perm)

Glenmede Trust Company; Philadelphia (Philadelphia County); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health benefits

Company HSA contributions

Voluntary benefits

Commuter benefits

Paid time off including parental leave

Job summary

Glenmede Trust Company in Philadelphia, PA is seeking an Office Services Assistant for a temporary-to-permanent role onsite. The position supports internal and external meetings, coordinates with Dining Services, and handles mail, inventory, and front-desk duties.

Under guidance from the Office Services Manager, you will assist with mail distribution, inventory management, conference room setup, and back-up receptionist duties while ensuring professional communication and reliable service.

Qualifications

• High school diploma or equivalent.
• 1+ years of work experience.
• Proficiency with Microsoft Outlook, WebEx and OneNote.

Responsibilities

• Deliver mail and office supplies to employees.
• Coordinate external and internal deliveries and pickups.
• Coordinate centralized document scanning.
• Maintain inventory for mailing supplies, stationery, kitchen, and cleaning items.
• Back-up Dining Services support during lunch rush or vacations.
• Set up meeting rooms and handle furniture moves.
• Answer and direct all incoming calls and visitors.
• Coordinate external events and board meetings.
• Schedule conference rooms and lunch requests.
• Maintain front desk and meeting room supply inventories.
• Assist with building access requests and act as liaison with building security.
• Ensure cleanliness and presentability of meeting rooms and reception area.

Skills

Strong verbal and written comms

Ability to prioritize tasks

Dependable & punctual

Public transit for deliveries

Education

High school diploma or equivalent

Tools

Microsoft Outlook

WebEx

Microsoft OneNote

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Services Assistant (Temp to Perm)

Philadelphia, PA, US

For more than 65 years, Glenmede's independent ownership, innovation and unwavering commitment to our clients have made us a trusted partner for private wealth, endowment & foundation, and investment management clients.

Our people are invaluable. Through a team-oriented environment, your knowledge, expertise and varied backgrounds contribute to thoughtful innovation. Our culture foster opportunities for continuous career growth and development in all areas of the organization. Working at Glenmede, you will experience the infrastructure and resources of a large firm combined with the client and employee focus of an independently owned boutique.

This is a temp to perm position, onsite five days a week(Philadelphia, PA).

OVERVIEW:

The Office Services Assistant will assist with all internal and external meetings and coordinate closely with Dining Services. In addition, under general guidance from the Office Services Manager, the Office Services Assistant is responsible for receiving, maintaining inventory, mail distribution and providing services and supplies to meet the needs of the firm. This role will also serve as backup to the Receptionist and will be responsible for answering and directing all incoming calls and visitors for the firm.

RESPONSIBILITIES:

Office Services Assistant:

• Responsible for the effective delivery of mail and office supplies to employees.
• Ensures adequate coverage for external and internal deliveries and pick-ups (P.O. Boxes and Post Office, etc.).
• Coordinates centralized document scanning.
• Maintains Office Services inventory for mailing supplies, stationery items, kitchen, and cleaning supplies.
• Supports Dining Services as back-up during vacation or busy lunch days. Assists with serving and cleanup.
• Sets up meeting rooms and furniture moves.
• Performs other duties as required by position.
• Must be both an excellent communicator and strong administrator, responsible for answering all incoming calls, greeting visitors, and routing incoming deliveries.
• Coordinates outside events, i.e., Board meetings/external boards and organizations.
• Schedules conference rooms and coordinate lunch requests.
• Maintains inventory of supplies for the front desk and meeting rooms.
• Assists with building access requests and serves as a primary point of contact with building security for visitor access.
• Ensures the cleanliness and presentability of meeting rooms and reception area.

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent
• 1+ years of work experience
• A candidate must have a basic knowledge of/be proficient in the following software: Microsoft Outlook, WebEx, Microsoft OneNote

PREFERRED QUALIFICATIONS:

• Strong verbal and written communication skills
• Proficiency with basic computer applications, including Microsoft Word and Excel
• Ability to prioritize and organize multiple tasks
• Dependable and consistently on time
• Ability to use public transit and walk to make local deliveries

Headquartered in Philadelphia, PA, Glenmede has 9 office locations in the US. For further information, please visit http://www.glenmede.com .

-Competitive health and welfare benefits, including company HSA contributions

-Numerous voluntary benefit choices available

-Company subsidized commuter benefits

-Generous paid time off, including parental leave

Glenmede is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to any legally protected characteristics. To learn more about Glenmede's policy on equal employment opportunity, please visit https://www.glenmede.com/equal-opportunity-employer/ .

** We are not seeking agency assistance with this role. No agencies, third parties, or phone calls, please. Glenmede is not accepting unsolicited resumes from search firms. All resumes submitted by search firms to any employee at Glenmede via-email, the Internet, or directly without a valid written search agreement will be deemed the sole property of Glenmede, and no fee will be paid in the event the candidate is hired by Glenmede.