Executive Assistant & Office Operations Lead

The Larko Group; Hinsdale (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

The Larko Group seeks an Executive Assistant/Office Manager to support a fast-paced, high-performing team. You’ll manage calendars, coordinate board meetings, arrange domestic and international travel, and handle expense reporting and onboarding.

You’ll also oversee office operations, facilities, vendor relations, and event logistics to keep the team organized and prepared. Ideal candidates have 2-4 years of administrative experience, a polished professional presence, sharp attention to detail,

Qualifications

• 2-4 years of administrative experience supporting a manager, executive, or senior professional.
• Polished and professional presence with external contacts.
• Ability to own projects with minimal direction.
• Comfortable in a fast-paced, entrepreneurial environment.
• Proactive, self-motivated team player with strong communication.

Responsibilities

• Manage a dynamic calendar with last-minute shifts and changing priorities.
• Coordinate board meetings with executives and EAs across stakeholders.
• Arrange domestic and international travel including air, hotel, and dining.
• Provide administrative and operational support, incl. expense reports.
• Schedule meetings, conferences, events, and team activities.
• Be the primary contact for building management and facilities needs.
• Coordinate with vendors for repairs and maintenance tracking.
• Monitor office supplies and vendor relationships within budget.
• Manage conference room calendars and client-ready spaces.
• Coordinate catering for meetings and office events.
• Assist onboarding with workstation setup and access.
• Maintain equipment inventory and schedule repairs as needed.
• Track and reconcile office expenses and invoices.
• Sort and distribute mail and packages promptly.

Skills

Calendar management

Executive support

Communication

Project ownership

Team player

Attention to detail

Organization

Client-facing

Proactive

Tools

Microsoft Office

Google Workspace

Job description

The Larko Group seeks an Executive Assistant/Office Manager to support a fast-paced, high-performing team. You’ll manage calendars, coordinate board meetings, arrange domestic and international travel, and handle expense reporting and onboarding.

You’ll also oversee office operations, facilities, vendor relations, and event logistics to keep the team organized and prepared. Ideal candidates have 2-4 years of administrative experience, a polished professional presence, sharp attention to detail,