Office Services & Mail Operations Specialist

Lockton; Overland Park (KS); On-site; USD 32,000 - 52,000; Full time

Job summary

Lockton Affinity in Overland Park is seeking an Office Services Associate to join our Office Services team. This role would sort, distribute, and dispatch all incoming and outgoing mail and written communication.

They would order and maintain all office supplies, including but not limited to letterhead, envelopes, toner, etc. Other responsibilities include placing calls for service and repairs on office equipment.

Qualifications

• High school diploma or equivalent education and/or experience.
• Ability to operate alphanumeric keyboard, and to type 30 wpm.
• Microsoft Word & Excel experience preferred.
• Ability to use MS Office and internet to order supplies, track inventory and prepare FEDEX labels.
• Physical ability to lift materials, boxes, and other items within 30–50 pounds; use two-wheel dolly and move a mail cart.
• Must meet time sensitive deadlines and stay service oriented with colleagues at all levels.
• Ability to perform multiple tasks simultaneously and follow written or verbal instructions.

Responsibilities

• Sorts incoming mail and delivers to specified departments; scans mail to remote Associates.
• Collects outgoing mail from department locations; seals and meters outgoing mail.
• Quality checks outgoing mail for appearance and USPS compliance for pre-sort postage.
• Orders and restocks office supplies and break room supplies as needed.
• Protects confidentiality of information in opening incoming mail.
• Calls for repairs on office equipment (photocopy, mail, folding, fax).
• Sets up conference rooms for meetings and provides beverages as requested.
• Cleans and stocks work cubicles for new or relocating associates.
• Prepares written correspondence, reports, and memos; greets guests.
• Backups with answering lines and handles other duties as assigned.

Job description

Lockton Affinity in Overland Park is seeking an Office Services Associate to join our Office Services team. This role would sort, distribute, and dispatch all incoming and outgoing mail and written communication.

They would order and maintain all office supplies, including but not limited to letterhead, envelopes, toner, etc. Other responsibilities include placing calls for service and repairs on office equipment.