Office Services & Operations Coordinator

Baker Tilly; Portland (OR); On-site; USD 25,000 - 40,000; Full time

Job summary

Baker Tilly is seeking an Office Services Coordinator to provide general clerical and administrative support for daily operations in our Portland office. You will work with the Office Services Manager, handle mail, expenses, new hire setup, meeting scheduling, and ensure conference rooms are ready for events.

The role emphasizes customer service, organization, attention to detail, and the ability to manage competing priorities. Some overtime and weekend hours may be required.

Qualifications

• High school diploma or GED required; diploma preferred.
• 0 to 1 year of relevant experience.
• Proficiency in Microsoft Office suite.
• Excellent customer service and client-focused skills.
• Strong organizational skills with ability to manage priorities.
• Detail oriented and able to follow procedures.
• Willing to work overtime and weekends as needed.

Responsibilities

• Works closely with the Office Services Manager to keep the office organized and efficient.
• Sorts and delivers mail; handles accounts receivable bank drops as needed.
• Files, faxes, scans, prints and assembles documents; tracks office expenses.
• Sets up new hires: offices, name plates, IT tickets, badges, supplies.
• Ensures training rooms and conference spaces are clean and ready for use.
• Schedules meetings, books conference rooms, and provides reception coverage.
• Orders and stocks office supplies and breakroom items.

Skills

Customer service

Organizational skills

Attention to detail

Independence

Time management

Communication skills

Education

High school diploma or GED

Tools

Microsoft Office

Office equipment

IT ticketing (basic)

Job description

Baker Tilly is seeking an Office Services Coordinator to provide general clerical and administrative support for daily operations in our Portland office. You will work with the Office Services Manager, handle mail, expenses, new hire setup, meeting scheduling, and ensure conference rooms are ready for events.

The role emphasizes customer service, organization, attention to detail, and the ability to manage competing priorities. Some overtime and weekend hours may be required.