Coordinator, Office Services

Baker Tilly US; Portland (OR); On-site; USD 26,000 - 40,000; Full time

Job summary

Baker Tilly US is seeking an Office Services Coordinator in Portland to provide essential clerical and administrative support for daily office operations.

You will work closely with the Office Services Manager, manage mail, documents, and new-hire setup, and help maintain conference spaces. The role emphasizes organization, customer service, and multi-tasking in a professional environment.

Qualifications

• HS diploma or GED required or equivalent.
• 0 to 1 year of relevant experience preferred.
• Proficiency in Microsoft Office suite.
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage competing priorities.
• Detail oriented with ability to follow directions and procedures.
• Ability to work independently and follow directions.
• Ability to work overtime and weekends as needed.

Responsibilities

• Works closely with the Office Services Manager to keep an organized office and support associates.
• Sorts and delivers incoming and outgoing mail, including accounts receivable bank drops.
• File, fax, scan, print and assemble documents; enter office expenses.
• Coordinate new hire setup: desks, IT tickets, badges, supplies, etc.
• Ensure training rooms and conference spaces are clean and prepared; assist with setups.
• Schedule meetings, book conference rooms, and provide reception coverage.
• Order and stock office supplies and breakroom items.

Skills

Customer service

Organization

Attention to detail

Independent work

Overtime availability

Education

High school diploma or GED

Tools

Microsoft Office

Office machines

10 key calculator

Job description

Overview

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.

Overview

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.

Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram.

Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.

Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.

Job Description

The Office Services Coordinator provides general clerical and administrative office support assisting in daily office and operational needs of the business.

Responsibilities

• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops
• File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices)
• New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members
• Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc.
• Schedule meetings and appointments. Schedule and prepare conference rooms. Provide reception coverage
• Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks)

Qualifications

• High school diploma or GED required, high school diploma preferred.
• 0 to 1 year of relevant experience required.
• Proficiency in Microsoft Office suite
• Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred
• Excellent customer service and client focused skills
• Excellent organizational skills and ability to manage through competing priorities
• Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors
• Ability to work independently to follow directions and procedures
• Ability to work overtime and weekends as needed

The pay rate range for this job position is $18.75 to $29. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant’s skills, prior experience, qualifications, degrees/certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package.