Administrative Office Services Coordinator

Baker Tilly US; Portland (OR); On-site; USD 26,000 - 40,000; Full time

Job summary

Baker Tilly US is seeking an Office Services Coordinator in Portland to provide essential clerical and administrative support for daily office operations.

You will work closely with the Office Services Manager, manage mail, documents, and new-hire setup, and help maintain conference spaces. The role emphasizes organization, customer service, and multi-tasking in a professional environment.

Qualifications

• HS diploma or GED required or equivalent.
• 0 to 1 year of relevant experience preferred.
• Proficiency in Microsoft Office suite.
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage competing priorities.
• Detail oriented with ability to follow directions and procedures.
• Ability to work independently and follow directions.
• Ability to work overtime and weekends as needed.

Responsibilities

• Works closely with the Office Services Manager to keep an organized office and support associates.
• Sorts and delivers incoming and outgoing mail, including accounts receivable bank drops.
• File, fax, scan, print and assemble documents; enter office expenses.
• Coordinate new hire setup: desks, IT tickets, badges, supplies, etc.
• Ensure training rooms and conference spaces are clean and prepared; assist with setups.
• Schedule meetings, book conference rooms, and provide reception coverage.
• Order and stock office supplies and breakroom items.

Skills

Customer service

Organization

Attention to detail

Independent work

Overtime availability

Education

High school diploma or GED

Tools

Microsoft Office

Office machines

10 key calculator

Job description

Baker Tilly US is seeking an Office Services Coordinator in Portland to provide essential clerical and administrative support for daily office operations.

You will work closely with the Office Services Manager, manage mail, documents, and new-hire setup, and help maintain conference spaces. The role emphasizes organization, customer service, and multi-tasking in a professional environment.