Office Services Manager Trainee (Part Time )

Administrative Resource Options; Boston (MA); On-site; USD 27,552 - 34,440; Part time

Benefits offered by this job

Medical benefits

Dental insurance

401(k) with employer match

Charity Leave

Donate for Life recognition

Job summary

Administrative Resource Options is hiring an Office Services Manager Trainee (Part Time) based in Boston, MA. This role involves providing on-site support for copy and print services, managing supplies, and ensuring efficient operations during managerial absences.

Candidates must have a strong customer service background and be proficient in MS Office. Benefits include medical, dental, life insurance and a 401(k) with employer match, in addition to paid time off for charity work.

Qualifications

• Strong background in customer service is essential.
• Must be able to lift up to 50 pounds.
• Proficiency in MS Office applications is required.

Responsibilities

• Provide on-site copy/print services as the first responder.
• Manage supplies and produce monthly and ad-hoc reports.
• Dispatch service providers for necessary maintenance.

Skills

Customer service background

Ability to lift 50 pounds

Proficiency in MS Office (Word, Excel, Outlook)

Experience supporting MFDs and MFPs

Mail/shipping experience

Copy experience

Job description

Office Services Manager Trainee (Part Time)

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management.

We are a privately held, certified woman owned business with a presence in 28 states nationwide and 4 provinces in Canada.

This is a part‑time floater position (20 hours/week, up to 40 hours/week during vacation coverage). You will work with the Regional Director and other managers to provide coverage at Boston and surrounding locations during vacations or absences.

Responsibilities include:

• On‑site MPS first‑responder copy/print services
• Supplies management
• Produce and provide monthly & ad‑hoc reporting
• Log meter counts for networked and non‑networked devices
• Print and provide device‑specific configuration pages upon request
• Load paper in designated devices daily
• Provide first response to service issues within 1‑2 hours for certain machines and 1 hour or less for high‑priority machines
• Manage/install hot swap devices while original unit is serviced
• Dispatch to contracted service provider for break‑fix service as necessary
• Travel to multiple sites as needed
• Mail services duties including sorting and delivering mail, processing outgoing mail and packages
• Copy services including completion and delivery of hard copy and electronic copy job submissions

Required candidate skills:

• Strong background in customer service
• Ability to lift 50 pounds
• Proficient in MS Office (Word, Excel, Outlook)
• Experience supporting MFDs and MFPs
• Mail/shipping experience
• Copy experience

Benefits include a full complement of employee benefits: medical, dental, life and 401(k) with employer match, paid time off for charity work (Charity Leave), and Donate for Life organ donor recognition.