Office Services & Front Desk Specialist (Temp)

Gibson, Dunn & Crutcher LLP; Houston (TX); On-site; USD 34,000 - 39,000; Full time

Job summary

Gibson Dunn & Crutcher LLP in Houston is seeking an Office Services Clerk/Backup Receptionist for a temporary position. The role includes copy and mail duties, office premises maintenance, and support for meetings and special events, with occasional receptionist coverage.

The ideal candidate is highly organized with outstanding customer service, clear written and verbal communication, and the ability to stand for long periods, lift up to 50 lbs, and work a flexible schedule including evenings

Qualifications

• Must be highly organized and capable of producing error-free work product efficiently and effectively.
• Must demonstrate excellent customer service and communication skills, including the ability to exhibit excellent grammar, punctuation, and spelling skills.
• Must exhibit a high level of diplomacy, professionalism and courtesy when working with internal and external clients.
• Must demonstrate strong communication skills and ability to compose clear emails to Attorneys and other members of the Firm.
• Must be able to stand for extended periods while performing duties and lift a maximum of 50 lbs.
• Must be dependable, reliable, and effectively manage time in a fast-paced environment.
• Ability to work a flexible schedule to deal with emergencies, special events, evenings, early morning, and weekends.
• Should be able to utilize excellent judgment and promote collaboration.
• Must be able to work in a team environment.

Responsibilities

• Copying, binding, and cutting documents.
• Batch printing emails and their attachments.
• Managing high-volume blowbacks.
• Inputting costs into electronic billing log (Excel spreadsheet).
• Electronic Bates stamping, creating binders, and scanning documents.
• Opening, sorting, and delivering mail.
• Accurately recording usage, logging deliveries, booking conference rooms and handling clerical overflow projects.
• Ensuring office premises are kept in pristine condition and monitoring daily.
• Performing daily inspection tours of entire premises and equipment.
• Keeping and maintaining accurate log of inspections noting service issues, time of calls to service providers to remedy service failures/issues and final resolution.
• Monitoring equipment to ensure operational functionality.
• Assisting with implementation and maintenance of preventative or corrective maintenance programs for office premises.
• Ensuring all conference rooms are clean and organized.
• Setting up tables and chairs in multi-purpose room as required for meeting requests.
• Set up and maintain catering for client meetings, internal conferences, and special events.
• Ensuring timely delivery and presentation of food and beverages in conference rooms.
• Maintaining high standards of cleanliness in all conference rooms.
• Monitoring stock levels of catering supplies and refreshments.
• Assist with ordering and restocking items as needed.
• Ensuring all catering setups reflect the firm’s professional image.
• Providing courteous and discreet service to clients and guests.
• Collaborating closely with Office Services, Reception, and Facilities teams to support firm-wide events.
• Assisting with special projects and seasonal events as required.
• Providing back-up support for receptionist duties.

Skills

Highly organized

Customer service

Excellent communication

Diplomacy and professionalism

Clear email communication

Dependable and reliable

Time management

Teamwork

Flexibility

Attention to detail

Education

High School diploma or equivalent

Job description

Gibson Dunn & Crutcher LLP in Houston is seeking an Office Services Clerk/Backup Receptionist for a temporary position. The role includes copy and mail duties, office premises maintenance, and support for meetings and special events, with occasional receptionist coverage.

The ideal candidate is highly organized with outstanding customer service, clear written and verbal communication, and the ability to stand for long periods, lift up to 50 lbs, and work a flexible schedule including evenings