Executive Office Services & Facilities Clerk

Gibson Dunn; San Francisco (CA); Presencial; USD 34.000 - 41.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Health care

Paid sick time

Descripción de la vacante

Gibson Dunn, based in San Francisco, seeks an Office Services Clerk to perform copy and mail room duties, maintain the office and premises, assist with meetings and events, and back up the receptionist. The role reports to the SF Office Services Manager and runs Monday through Friday, 8:00 AM to 5:00 PM PT.

Responsibilities include handling printing, binding, mail delivery, conference room scheduling, and space setup. Candidates should be organized, courteous, and able to lift up to 50 lbs.

Formación

• Must be well organized and produce error-free work efficiently.
• Excellent customer service and communication skills, including grammar, punctuation, and spelling.
• High level of diplomacy, professionalism and courtesy when interacting with internal and external clients.
• Ability to write emails to Attorneys and other firm members.
• Must stand for extended periods and lift up to 50 lbs.
• Dependable, reliable, and able to manage time in a fast-paced environment.
• Proficient in Microsoft Outlook, Word, and cost recovery software.
• Good judgment and ability to promote collaboration.
• Ability to work in a team environment.
• Overtime flexibility as needed.

Responsabilidades

• Copying, binding and cutting documents.
• Batch printing emails and attachments.
• High volume blowbacks.
• Inputting costs into electronic billing log (Excel).
• Electronic Bates stamping.
• Creating binders.
• Scanning documents.
• Opening, sorting and delivering mail.
• Recording usage and booking conference rooms; handling overflow projects.
• Maintaining clean premises and daily condition
• Daily inspection tours of premises and equipment.
• Conference rooms kept clean and organized.
• Setting up tables and chairs for meetings.
• Back up receptionist duties.
• Restocking satellite pantries; assisting with space refreshes.
• Hanging artwork and diplomas in attorney offices.
• Moving supplies and boxes as needed.

Conocimientos

Organizational skills

Customer service

Professionalism

Email communication

Teamwork

Time management

Microsoft Outlook

Microsoft Word

Cost recovery software

Educación

High School diploma or equivalent

Herramientas

Microsoft Outlook

Microsoft Word

Cost recovery software

Descripción del empleo

Gibson Dunn, based in San Francisco, seeks an Office Services Clerk to perform copy and mail room duties, maintain the office and premises, assist with meetings and events, and back up the receptionist. The role reports to the SF Office Services Manager and runs Monday through Friday, 8:00 AM to 5:00 PM PT.

Responsibilities include handling printing, binding, mail delivery, conference room scheduling, and space setup. Candidates should be organized, courteous, and able to lift up to 50 lbs.