Office Services Clerk (Temporary Position)

Gibson Dunn; San Francisco (CA); On-site; USD 34,000 - 41,000; Part time

Benefits offered by this job

Health care

Paid sick time

Job summary

Gibson Dunn, based in San Francisco, seeks an Office Services Clerk to perform copy and mail room duties, maintain the office and premises, assist with meetings and events, and back up the receptionist. The role reports to the SF Office Services Manager and runs Monday through Friday, 8:00 AM to 5:00 PM PT.

Responsibilities include handling printing, binding, mail delivery, conference room scheduling, and space setup. Candidates should be organized, courteous, and able to lift up to 50 lbs.

Qualifications

• Must be well organized and produce error-free work efficiently.
• Excellent customer service and communication skills, including grammar, punctuation, and spelling.
• High level of diplomacy, professionalism and courtesy when interacting with internal and external clients.
• Ability to write emails to Attorneys and other firm members.
• Must stand for extended periods and lift up to 50 lbs.
• Dependable, reliable, and able to manage time in a fast-paced environment.
• Proficient in Microsoft Outlook, Word, and cost recovery software.
• Good judgment and ability to promote collaboration.
• Ability to work in a team environment.
• Overtime flexibility as needed.

Responsibilities

• Copying, binding and cutting documents.
• Batch printing emails and attachments.
• High volume blowbacks.
• Inputting costs into electronic billing log (Excel).
• Electronic Bates stamping.
• Creating binders.
• Scanning documents.
• Opening, sorting and delivering mail.
• Recording usage and booking conference rooms; handling overflow projects.
• Maintaining clean premises and daily condition
• Daily inspection tours of premises and equipment.
• Conference rooms kept clean and organized.
• Setting up tables and chairs for meetings.
• Back up receptionist duties.
• Restocking satellite pantries; assisting with space refreshes.
• Hanging artwork and diplomas in attorney offices.
• Moving supplies and boxes as needed.

Skills

Organizational skills

Customer service

Professionalism

Email communication

Teamwork

Time management

Microsoft Outlook

Microsoft Word

Cost recovery software

Education

High School diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Cost recovery software

Job description

Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in San Francisco, the primary role of the temporary Office Services Clerk is to perform copy and mail room duties, be responsible for the office and premise maintenance, cleaning, office moves and related facilities services. Additionally, this role will back up the receptionist and assist with set ups for meetings and special events. This role reports to the SF Office Services Manager.

Working Hours

• The hours for this role are Mon - Fri 8:00 AM to 5:00 PM PT.

Responsibilities Include

• Copying, binding and cutting
• Batch printing emails and their attachments
• High volume blowbacks
• Inputting costs into electronic billing log (Excel spreadsheet)
• Electronic Bates stamping
• Creating binders
• Scanning documents
• Opening, sorting and delivering mail
• Accurately recording usage, logging deliveries, booking conference rooms and handling clerical overflow projects
• Ensuring office premises are kept in pristine condition and monitoring daily
• Performing daily inspection tours of entire premises and equipment
• Ensuring all conference rooms are kept clean and organized
• Setting up tables and chairs in multi-purpose room as required for meeting requests
• Back up receptionist duties
• Ensuring well-stocked and clean satellite pantries
• Assisting with office set-ups and refreshing attorney flexible workspaces
• Hanging artwork, diplomas, and bulletin boards in attorney offices
• Moving supplies and boxes as needed

Qualifications

• Must be well organized and be able to produce error free work product efficiently and effectively
• Must demonstrate excellent customer service and communication skills, including the ability to exhibit excellent grammar, punctuation, and spelling skills
• Must be able to demonstrate a high level of diplomacy, professionalism and courtesy when working with internal and external clients
• Must demonstrate strong communication skills and able to write emails to Attorneys and other members of the Firm
• Must be able to spend extended periods of time standing while performing duties and lift a maximum of 50 lbs
• Must be dependable, reliable, and effectively manage time in a fast‑paced environment
• Must be proficient in Microsoft Outlook, Word, and firm’s cost recovery software
• Should be able to utilize excellent judgment and promote collaboration
• Must be able to work in a team environment
• Flexibility to work overtime as needed

Experience

• High School diploma or equivalent
• Ideal candidate will also have experience in a law firm or other comparable organization

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits

The hourly compensation rate for this position is $25-30/hr. The salary offered will depend upon qualifications and other operational considerations.

Benefits offered for this position may include health care and paid sick time.

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [e-mail].

Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.