Office Services & Front Desk Specialist

Fox Rothschild; Seattle (WA); On-site; USD 38,000 - 41,000; Full time

Job summary

Fox Rothschild LLP in Seattle is seeking an Office Services Coordinator to support mailroom, copy and front desk operations, and conferencing setup. This role emphasizes confidentiality, accuracy, and customer service.

You will train new staff, manage office supplies, assist Information Services with AV equipment, and keep common areas tidy and organized. The position requires ability to lift up to 50 pounds and to work in a fast-paced professional services environment.

Qualifications

• Strong communication skills with clients, attorneys, and staff.
• Ability to lift up to 50 pounds and handle office equipment.
• Proficient with MS Office and standard office devices.

Responsibilities

• Oversees mailroom services, including sorting, distributing, collecting, and metering of mail and parcels on an accurate and timely basis.
• Train new employees on the processes and procedures of the office services department.
• Produce accurate copying/printing, faxing, and scanning in accordance with verbal and written instructions and Firm policies and procedures.
• Responsible for the organization and upkeep of copy rooms. Stock general supplies; deliver paper; provide daily maintenance of the copier area.
• On a proactive basis, responsible for appropriate set-up and cleaning of conference rooms. Inspect and ensure that all rooms are stocked with appropriate supplies and continuously ready for use. Assist with the delivery and set-up of catering for meetings.
• Work with the Office Administrator to provide on-site assistance to the Information Services team, including installing video and audio-conferencing equipment.
• Maintain appropriate inventory levels of all related supplies. Organize and distribute kitchen supplies.
• Maintain organization and cleanliness of shared office spaces, such as copy rooms, file rooms and kitchen areas. Perform incidental cleaning, dusting, and other related tasks.
• Provide front desk back-up coverage for the receptionist. Front desk responsibilities include facilitating incoming calls, as well as greeting, assisting, and providing general information to visitors.
• Assist with general clerical support, as requested.

Skills

Communication

Customer service

Organization

Multitasking

Attention to detail

Time management

Education

High School Diploma or equivalent

Tools

MS Office

Copiers

Scanners

Fax machines

Job description

Fox Rothschild LLP in Seattle is seeking an Office Services Coordinator to support mailroom, copy and front desk operations, and conferencing setup. This role emphasizes confidentiality, accuracy, and customer service.

You will train new staff, manage office supplies, assist Information Services with AV equipment, and keep common areas tidy and organized. The position requires ability to lift up to 50 pounds and to work in a fast-paced professional services environment.