Seattle Office Services & Facilities Coordinator

K&L Gates LLP incorporated; Seattle (WA); On-site; USD 50,000 - 76,000; Full time

Benefits offered by this job

Medical/Prescription Drug Coverage

Backup Child/Elder Care

Wellness Program

Vision Insurance

401(k) Retirement Plan

Job summary

K&L Gates LLP incorporated is seeking an Office Services Coordinator for our Seattle office. The role is onsite five days a week from 8:30am to 5:00pm and covers mail, inventory, couriers, and broader office services.

You will work closely with the Office Services Manager and legal staff to ensure smooth operations. The ideal candidate has 2–3 years of administrative experience, strong communication and customer service skills, and proficiency with Microsoft Office.

Qualifications

• 2-3 years administrative experience with strong communication and customer service skills.
• High School Diploma or equivalent.
• Experience in a client service-oriented field preferred.
• Proficient with Microsoft Office (Outlook, Word, Excel).
• Ability to lift/move up to 40 lbs and assist with file/material handling.

Responsibilities

• Oversee the daily allocation of tasks within the department.
• Manage incoming/outgoing mail, parcels, couriers, and related services.
• Track client and non-billable charges; maintain logs and entries.
• Coordinate office moves and relocations, including furniture and boxes.
• Support imaging center workflow and related duties.
• Handle conference room setups and break-downs; assist with office supplies.

Skills

Administrative experience

Customer service

Communication

Microsoft Office

Teamwork

Education

High School Diploma or equivalent

Tools

Photocopier

Fax machines

Binding equipment

Outlook

Word

Excel

Job description

K&L Gates LLP incorporated is seeking an Office Services Coordinator for our Seattle office. The role is onsite five days a week from 8:30am to 5:00pm and covers mail, inventory, couriers, and broader office services.

You will work closely with the Office Services Manager and legal staff to ensure smooth operations. The ideal candidate has 2–3 years of administrative experience, strong communication and customer service skills, and proficiency with Microsoft Office.