Legal Office Operations Specialist

Fox Rothschild; Princeton (NJ); On-site; USD 71,000 - 80,000; Full time

Job summary

Fox Rothschild LLP in Princeton, NJ seeks an experienced Administrator to support day-to-day office operations for the local office in alignment with firm policies. You will collaborate with the Office Administrator, attorneys, clients, and vendors to ensure smooth operations.

Key duties include coordinating workflow processes, assisting with inventory control and space allocation, and supporting accounting and vendor payments.

Qualifications

• Bachelor’s degree in business administration or related field.
• High school diploma or equivalent required.
• 5-7 years of experience in law firm operational roles.

Responsibilities

• Supports day-to-day office operations in coordination with Office Administrators.
• Assist with inventory control, space allocation, and safety compliance.
• Assist with accounting tasks such as credit card reconciliation and expense tracking.
• Coordinate vendor contracts and payments.
• Support attorney teams and office services coordination.

Skills

Strong communication

Organizational skills

Attention to detail

Microsoft Office Suite

Vendor coordination

Education

Bachelor’s degree in business administration or related field

High school diploma or equivalent

Tools

Microsoft Office Suite

Elite Enterprise

Accounting software

Job description

Fox Rothschild LLP in Princeton, NJ seeks an experienced Administrator to support day-to-day office operations for the local office in alignment with firm policies. You will collaborate with the Office Administrator, attorneys, clients, and vendors to ensure smooth operations.

Key duties include coordinating workflow processes, assisting with inventory control and space allocation, and supporting accounting and vendor payments.