Office Services Coordinator - Reception & Mailroom

Metasys Technologies; Kansas City (MO); Vor Ort; USD 21.000 - 34.000; Vollzeit

Zusammenfassung

Metasys Technologies is seeking an Office Services Coordinator in Kansas City, MO, to provide day-to-day office services and operational support in a fast-paced professional setting. Duties include mail handling, printing, reception, conference room setup, and supplies management.

The ideal candidate has at least two years in office services or administrative support, with strong organizational and multitasking abilities, and prefers experience in the legal industry.

Qualifikationen

• High school diploma or GED required.
• At least two years of experience in office services, mailroom operations, administrative support, or a related field.
• A minimum of two years of experience in the legal industry is strongly preferred.
• Experience conducting classroom-based or informal employee training sessions.
• Demonstrated experience operating advanced office machines and handling complex equipment-related tasks.
• Strong organizational, time-management, and multitasking skills.
• Ability to set goals, prioritize assignments, and work independently or collaboratively with a team.
• Good technical skills and the ability to operate and troubleshoot complex office equipment.
• Effective verbal and written communication skills, with a strong customer-service orientation.
• Ability to train and guide employees and support daily office operations.

Aufgaben

• Handle incoming and outgoing mail, packages, and courier deliveries, ensuring timely sorting and distribution.
• Perform printing, copying, scanning, document preparation, and other reprographic services as needed.
• Provide reception coverage, greet visitors, and assist with general inquiries and office requests.
• Set up and arrange conference rooms for meetings, including organizing furniture, supplies, and meeting materials.
• Provide meeting support and assist with coordinating office events and related arrangements.
• Coordinate courier requests and ensure packages and documents are prepared for dispatch.
• Organize and replenish office supplies, maintain inventory, and ensure common areas remain clean and orderly.
• Operate and troubleshoot office equipment, including high-volume copiers, printers, postage meters, and other standard office machinery.
• Assist with training employees on office procedures, equipment operation, and service processes when required.
• Establish priorities, set realistic goals, and manage daily assignments efficiently.
• Maintain a professional, customer-focused approach while supporting employees, visitors, and office teams.
• Stay informed about current office technologies, equipment, and industry trends to improve operational efficiency.
• Follow established safety procedures while handling mail, packages, supplies, and meeting materials.

Kenntnisse

Customer service

Organizational skills

Time management

Multitasking

Verbal & written comms

Team & independent work

Ausbildung

High school diploma or GED

Tools

Copiers and printers

Postage meters

Office equipment troubleshooting

Jobbeschreibung

Metasys Technologies is seeking an Office Services Coordinator in Kansas City, MO, to provide day-to-day office services and operational support in a fast-paced professional setting. Duties include mail handling, printing, reception, conference room setup, and supplies management.

The ideal candidate has at least two years in office services or administrative support, with strong organizational and multitasking abilities, and prefers experience in the legal industry.