Senior Office Services Coordinator – Facilities & Events

Baker Tilly; Minneapolis (MN); On-site; USD 30,000 - 55,000; Full time

Job summary

Baker Tilly seeks a Senior Coordinator, Office Services to manage daily administrative and facilities operations at our Minneapolis office. You will monitor service requests, liaise with vendors, and guide Coordinators on workflows, ensuring a safe, high-quality workplace for client delivery and internal teams.

The role requires strong communication, multi-tasking, and a proactive service mindset, with onsite presence essential to support the Core services model.

Qualifications

• Requires high school diploma or GED.
• Excellent communication and proactive client service mindset.
• Ability to multi-task and collaborate with team members.
• Demonstrates confidentiality and professionalism in all interactions.

Responsibilities

• Ensure office, training rooms, and shared spaces are maintained and ready for use.
• Coordinate internal meeting setup, conference rooms, and catering needs.
• Oversee mail, shipping, and courier operations; train Coordinators on mail workflows.
• Lead large-scale duplicating projects and distribution of client deliverables.
• Coordinate vendor, landlord, and property management tasks; track work orders.
• Manage security access, onboarding, and workspace readiness for new hires.
• Provide front desk and client service support and ensure visitor needs are met.
• Stock and manage office supplies; monitor invoicing and vendor portals.
• Support safety protocols, keep office records, and assist with compliance activities.

Skills

Communication

Teamwork

Proactive service mindset

Confidentiality

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Baker Tilly seeks a Senior Coordinator, Office Services to manage daily administrative and facilities operations at our Minneapolis office. You will monitor service requests, liaise with vendors, and guide Coordinators on workflows, ensuring a safe, high-quality workplace for client delivery and internal teams.

The role requires strong communication, multi-tasking, and a proactive service mindset, with onsite presence essential to support the Core services model.