Office Services Coordinator

CBRE; Lebanon (IN); On-site; USD 60,000 - 90,000; Full time

Job summary

CBRE, Inc. is seeking an Office Sr. Analyst to provide advanced business operations support across multiple departments within the Office Operations team.

You will help manage expenses, schedules, travel, and meetings while supporting presentations and office systems. You will collaborate with functional leaders to enhance information quality, coordinate with office management to maintain a safe, clean environment, and assist with process improvements.

Responsibilities

• Oversee expense reporting, manage schedules, and coordinate meetings and travel as needed.
• Work with functional heads, business heads, and peers to improve presentations and identify additional information to add.
• Coordinate with office management to keep the office clean and safe; manage inventory of supplies and purchase items.
• Accept deliveries and answer escalated inquiries from external stakeholders; facilitate visits for internal and external visitors.
• Assist with development of office systems, processes, and services.
• Apply general knowledge of standard principles and procedures to complete tasks and solve routine problems.
• Have broad knowledge of own discipline and some knowledge of several disciplines within the function.
• Lead by example and model behaviors aligned with CBRE RISE values; negotiate to reach agreements.
• Impact the quality of own work and the work of others on the team.
• Work within standardized procedures to achieve objectives and meet deadlines.
• Explain complex information to others in straightforward terms.

Job description

About the Role:

As a CBRE Office Sr. Analyst, you will provide advanced business operations administrative support to multiple departments or management teams. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do:

• Oversee expense reporting, manage schedules, and coordinate meetings and travel as needed.
• Work with functional heads, business heads, and peers to continuously improve the information contained within presentations and identify additional information to be added where required.
• Coordinate with the office management to keep it clean and safe. Manage inventory of office supplies and purchase items as needed.
• Accept deliveries and answer escalated inquiries from external stakeholders. Facilitate visits for both high-level internal and external visitors including vendors and clients.
• Assist with the development of office systems, processes, and services.
• Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and solve routine problems.
• Have a broad knowledge of own job discipline and some knowledge of several job disciplines within the
• function.
• Lead by example and model behaviors that are consistent with CBRE RISE values. May convince to reach an agreement.
• Impact the quality of own work and the work of others on the team.
• Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.
• Explain complex information to others in straightforward situations.