Office Services Coordinator

CBRE Group, Inc.; Lebanon (IN); Hybrid; USD 42,000 - 65,000; Full time

Job summary

CBRE Group, Inc. is seeking an Office Services Coordinator to provide advanced business operations and administrative support across multiple departments.

The role sits within Office Operations, ensuring efficient office services for clients and teams. You will work with leaders to enhance presentations, manage office environments, and improve systems and services while applying standard procedures to everyday tasks.

Qualifications

• Bachelor's degree preferred with 2-5 years of relevant experience; in lieu of a degree, an equivalent combination of education and experience will be considered.
• Advanced knowledge of MS Office (Word, Excel, Outlook, PowerPoint) and ability to apply standard procedures to solve problems.
• Strong organizational skills with attention to detail and inquisitiveness.

Responsibilities

• Work with leaders and peers to improve presentation content and include necessary information.
• Coordinate with office management to maintain a clean and safe work environment.
• Manage office supply inventory and purchase items as needed.
• Receive deliveries and respond to escalated inquiries from external stakeholders.
• Facilitate visits for high-level internal and external visitors, including vendors and clients.
• Assist with development and improvement of office systems, processes, and services.
• Apply general knowledge to complete tasks and solve routine problems.
• Demonstrate broad knowledge of the role and related disciplines within the function.
• Model CBRE RISE values and lead by example; influence others when needed.
• Impact the quality of your own work and contribute to team success.
• Work within established procedures to meet objectives and deadlines.
• Explain complex information clearly in straightforward situations.

Skills

MS Office

Organizational skills

Analytical thinking

Detail-oriented

Education

Bachelor's degree preferred

Equivalent combo of education and experience

Tools

Microsoft Office

Job description

About the Role

As a CBRE Office Services Coordinator, you will provide advanced business operations and administrative support to multiple departments or management teams.

This job is part of the Office Operations function, which is responsible for providing office support to a client, business function, or individual contributor.

What You'll Do

• Work with functional leaders, business leaders, and peers to continuously improve presentation content and identify additional information to be included when necessary.
• Coordinate with office management to maintain a clean and safe work environment.
• Manage office supply inventory and purchase items as needed.
• Accept deliveries and respond to escalated inquiries from external stakeholders.
• Facilitate visits for high-level internal and external visitors, including vendors and clients.
• Assist with the development and improvement of office systems, processes, and services.
• Apply general knowledge of standard principles, techniques, and procedures to complete assigned tasks and solve routine problems.
• Demonstrate broad knowledge of your job discipline and some knowledge of related disciplines within the function.
• Lead by example and model behaviors consistent with CBRE RISE values.
• Influence others and help drive agreement when needed.
• Impact the quality of your own work and contribute to the success of the team.
• Work within established procedures and practices to achieve objectives and meet deadlines.
• Explain complex information clearly in straightforward situations.

What You'll Need

• Bachelor's Degree preferred with 2-5 years of relevant experience. In lieu of a degree, an equivalent combination of education and experience will be considered.
• Understanding of established procedures and standards to solve moderately complex problems.
• Ability to analyze potential solutions and apply sound judgment based on technical experience and precedent.
• Advanced knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational skills with an inquisitive and detail-oriented mindset.
• Advanced mathematical skills, including the ability to calculate percentages, fractions, ratios, and other financial-related calculations.
• Must have valid driver's license.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Disclaimers: Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.