Administrative Assistant

Beacon Hill Staffing Group, LLC; El Segundo (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an Administrative Assistant to provide administrative support and front desk coverage for its El Segundo office. The role requires strong organization, proactive customer service, and the ability to thrive in a fast-paced environment.

The position covers support for multiple departments, data entry, expense reports, and coordination of meetings and events. Onsite hours are Monday–Friday 9am–5pm, with temporary-to-hire prospects.

Qualifications

• High school diploma required; some college coursework preferred.
• 2+ years of administrative or office support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and adjust to changing priorities.
• Dependable, self-motivated, able to work independently.
• Team-oriented with strong interpersonal skills.
• Ability to stand as needed and lift up to 30 pounds.

Responsibilities

• Provide administrative support to multiple departments within the El Segundo office.
• Perform data entry, word processing, report generation, and other general office functions.
• Prepare and process expense reports.
• Assist with special projects, meeting coordination, and event planning.
• Handle incoming mail and distribute correspondence.
• Perform additional administrative duties as assigned.

Skills

MS Office proficiency

Verbal and written communication

Organization and time management

Attention to detail

Multitasking and prioritization

Independent work

Teamwork and interpersonal skills

Ability to lift up to 30 pounds

Education

High school diploma

Some college coursework

Tools

Copiers

Scanners

Voicemail systems

Job description

Position Overview

Our client is seeking an Administrative Assistant to provide administrative support and front desk coverage for its El Segundo office. This individual will play a key role in supporting multiple departments while ensuring a professional and welcoming office environment. The ideal candidate is highly organized, customer service-oriented, proactive, and capable of thriving in a fast-paced setting.

Key Responsibilities

Administrative Support

• Provide administrative support to various departments within the El Segundo office.
• Perform data entry, word processing, report generation, and other general office functions.
• Prepare and process expense reports.
• Assist with special projects, meeting coordination, and event planning.
• Handle incoming mail and distribute correspondence appropriately.
• Perform additional administrative duties as assigned.

Contract & Vendor Coordination

• Prepare, execute, and follow up on contracts and work orders for the Development, Leasing, and Operations teams.
• Review and process vendor setup documentation.
• Upload and code invoices within the Nexus system.

Front Desk & Office Operations

• Serve as the primary point of contact for office visitors and guests.
• Maintain a professional and welcoming reception area.
• Order and manage office and kitchen supplies.
• Restock beverage stations and kitchen inventory as needed.
• Coordinate maintenance and service requests for office equipment, including copiers and other office machines.

Qualifications

Required

• High school diploma required; some college coursework preferred.
• Minimum of 2 years of administrative or office support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and adjust to changing priorities.
• Dependable, self-motivated, and capable of working independently.
• Team-oriented mindset with strong interpersonal skills.
• Ability to stand as needed and lift up to 30 pounds.

Preferred

• Experience processing expense reports.
• Experience working with invoices, contracts, or vendor documentation.
• Familiarity with office equipment such as copiers, scanners, and voicemail systems.
• Basic troubleshooting and problem-solving skills.

Details

Onsite Monday - Friday 9am - 5pm

Temp to Hire

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)