Office Receptionist & Accounts Payable Support Specialist

ServingSchools; Sanford (ME); On-site; USD 31,000 - 34,000; Full time

Job summary

ServingSchools in Sanford, ME seeks a Central Office Receptionist / Accounts Payable Assistant to greet visitors, handle calls and support finance tasks. This role requires professionalism, strong communication, and the ability to manage multiple duties in a busy school environment.

You will process invoices with the accounts payable team, track permits, purchase orders, and coordinate substitute teacher applications while maintaining confidentiality and steady attention to detail.

Qualifications

• Excellent communication and customer service skills.
• Ability to handle multiple tasks with accuracy.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to maintain confidentiality per policy.
• Willingness to learn new software and systems.

Responsibilities

• Welcome and direct visitors and callers promptly and courteously.
• Receive, sort and route mail; manage postage supplies and meters.
• Perform routine admin tasks and special projects as assigned.
• Generate and track student work permits.
• Process accounts payable invoices and verify batches with the Business Administrator.
• Enter purchase orders for the Central Office and coordinate with vendors.

Skills

Communication

Customer service

Microsoft Office

Google Workspace

Multi-tasking

Confidentiality

Education

High school diploma or equivalent

Tools

-

Job description

ServingSchools in Sanford, ME seeks a Central Office Receptionist / Accounts Payable Assistant to greet visitors, handle calls and support finance tasks. This role requires professionalism, strong communication, and the ability to manage multiple duties in a busy school environment.

You will process invoices with the accounts payable team, track permits, purchase orders, and coordinate substitute teacher applications while maintaining confidentiality and steady attention to detail.