Central Office Operations & Finance Specialist

ServingSchools; Hallowell (ME); On-site; USD 41,000 - 48,000; Full time

Job summary

ServingSchools is seeking a Central Office Operations Specialist to support the District’s Central Office by cross-training in Accounts Payable, Accounts Receivable, Payroll, Human Resources, and Admin Support. The role acts as a primary backup during employee absences and periods of increased workload to ensure continuity of essential Central Office functions.

The position emphasizes confidentiality, multi-functional coverage, and proactive process improvement across finance and administration

Qualifications

• High School Diploma required; associate or bachelor degree preferred.
• Experience in business/finance/payroll/HR environment preferred.
• Strong computer skills and ability to learn multiple software systems.

Responsibilities

• Cross-train in major Central Office functions (AP, AR, Payroll, HR, Admin Support).
• Provide backup coverage during absences or high workload periods.
• Support AP/AR tasks including invoices, POs, payments, and vendor records.
• Support payroll processing, timekeeping, deductions, and reconciliations.
• Assist HR with onboarding/offboarding, records, benefits, and leave administration.
• Provide executive/administrative support to the Superintendent and Central Office leadership.
• Maintain records and documentation with strict confidentiality.
• Assist with data entry, reporting, and cross-functional projects.

Skills

Strong organizational skills

Time management

Multitasking

Education

High School Diploma

Associate or Bachelor degree

Tools

Payroll Software

HRIS

Job description

ServingSchools is seeking a Central Office Operations Specialist to support the District’s Central Office by cross-training in Accounts Payable, Accounts Receivable, Payroll, Human Resources, and Admin Support. The role acts as a primary backup during employee absences and periods of increased workload to ensure continuity of essential Central Office functions.

The position emphasizes confidentiality, multi-functional coverage, and proactive process improvement across finance and administration