Central Office Receptionist/Accounts Payable Assistant (1052)

ServingSchools; Sanford (ME); On-site; USD 31,000 - 34,000; Full time

Job summary

ServingSchools in Sanford, ME seeks a Central Office Receptionist / Accounts Payable Assistant to greet visitors, handle calls and support finance tasks. This role requires professionalism, strong communication, and the ability to manage multiple duties in a busy school environment.

You will process invoices with the accounts payable team, track permits, purchase orders, and coordinate substitute teacher applications while maintaining confidentiality and steady attention to detail.

Qualifications

• Excellent communication and customer service skills.
• Ability to handle multiple tasks with accuracy.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to maintain confidentiality per policy.
• Willingness to learn new software and systems.

Responsibilities

• Welcome and direct visitors and callers promptly and courteously.
• Receive, sort and route mail; manage postage supplies and meters.
• Perform routine admin tasks and special projects as assigned.
• Generate and track student work permits.
• Process accounts payable invoices and verify batches with the Business Administrator.
• Enter purchase orders for the Central Office and coordinate with vendors.

Skills

Communication

Customer service

Microsoft Office

Google Workspace

Multi-tasking

Confidentiality

Education

High school diploma or equivalent

Tools

-

Job description

Central Office Receptionist / Accounts Payable Assistant

Position Purpose

This position will be responsible for routine administrative tasks and projects associated with the Central Office reception and finance department.

Essential Functions

• Welcome and direct visitors and callers in a promptly, professional and courteous manner
• Receive, sort and route incoming and outgoing mail
• Maintain postage supplies and postage meter operations
• Perform routine administrative tasks and special projects as assigned
• Generate and track student work permits
• Order and maintain central office and break room supplies
• Coordinate and organize the substitute teacher application process
• Perform data entry for accounts payable invoicesReview and verify accounts payable batches prior to submission to Business Administrator
• Collaborate with the Staff/Grant Accountant to resolve accounts payable issues
• Enter and process purchase orders for the Central Office
• Coordinate with vendors regarding equipment repairs and servicing
• Perform additional duties as assigned

Necessary Skills And Qualifications

• High school diploma or equivalent required
• Previous experience as a receptionist or admin assistant in a school environment preferred
• Strong communication and customer service skills
• Ability to maintain confidentiality as required and appropriate
• Ability to multi-task and work independently and as part of a team
• Proficiency in Microsoft Office and Google Workspace applications
• Willingness and ability to learn new computer systems and software as needed
• Ability to operate a multi-line phone system and standard office equipment

Pay Range: $22.36-$24.36/hour